Iperms Documents Download

Copy and paste this link to your website, so they can see this document directly without any plugins.



Keywords

Personnel, Finance, Service,, Service, DOCUMENT, Army, Rev,, File, will, ARMY, Soldier, FILING, U.S., Records, INSTRUCTIONS, only, ADDITIONAL, Branch, Human, filed, Command, Resources, 2016/11/14, PRIMARY, Page, (HRC), (ASRB), TITLE, NAME, FOLDER

Transcript

U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 1
SUMMARY OF CHANGES
New, changed or removed documents are shown in the tables below. Remarks or special filing instructions for “removed
documents” are shown in the adjacent column
REMOVED DOCUMENTS
DOCUMENT FILING INSTRUCTIONS
REMOVED DOCUMENTS
DOCUMENT FILING INSTRUCTIONS
DA 87
File as “CRS CMPL 40” or “CRS
CMPL LESS 40 HRS”
MOS RECL File as “RECL ACTION”
MOS RET DA File as “RECL ACTION”
RECL CAUSE File as “RECL ACTION”
REL SVC No longer filed
STMT PREG File as “PREGNANCY DOC”
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 2
NEW DOCUMENTS SPECIAL FILING INSTRUCTIONS
CHANGED
DOCUMENTS
SPECIAL FILING
INSTRUCTIONS
GENDER CHANGE
ETP
Follow DA Directive for filing
UNIFORM/GROOMING
ETP
Title changed to include religious
accommodations
GENDER MARKER
CHG
Must include birth certificate passport
or court order with approval memo
ART-15 E4 BELOW
Added requirement to redact
victims’ names and third party
SSNs from all documents. To
include supporting
documentation.
USAREC 601-37-27 Replaces the USAREC 1129 ARTICLE 15
LEGAL HOLD COURT MART
CM CONV SRO
DA 2627
DA 2627-2
DA 2627 SRO
LTR RPR
DA 5016
Required to be filed upon a
change to qualifying retirement
points
PREGCHLIST Change to “PREGNANCY
DOC”
REFRAD INV Changed to “REFRAD”
NOTE: (#1) Documents listed in any category above are in bold red letters
within the document matrix.
NOTE (#2) Documents are broken into two listings. The first section contains
documents used by all components. The second section relates to Army
National Guard specific documents. Used only by the Army National Guard.
NOTE (#3) Documents may reside in different locations (folders) of the
AMHRR. Based upon actions, decisions or outcomes. These documents do not
have a primary folder because of certain factors.
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 3
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
ABCMR ARMY BOARD FOR CORRECTION OF
MILITARY RECORDS DECISION AND
RECORD OF PROCEEDINGS
Restricted
unless
otherwise
directed by the
ABCMR.
File the ABCMR decision
memorandum/letter, record of
proceedings, and application
(with continuation pages when
provided).
ABCP PACKET ARMY BODY COMPISITION
PROGRAM PACKET
Temp Admin 1. Only file the four documents
listed below from AR 600-9
upon release from ABCP (Do
not upload until Soldier is
released from ABCP).
a. Fig 3-1: Soldier
Notification Counseling
b. Fig 3-3: Soldier
Acknowledgement
c. Fig 3-4: Soldier Action
Plan
d. Fig 3-8: Release from
ABCP
2. No other documents from
the ABCP will be filed.
3. All four documents must
come together or none will be
filed.
4. Packet will remain in record
for three years from the date
Soldier is released from
ABCP.
ADHOC BD SECRETARY OF THE ARMY ADHOC
REVIEW BOARD CASE DECISION
Service,
Restricted
1. File the decision
memorandum signed “For the
Secretary of the Army” in the
Service folder.
2. The remaining board
proceedings and enclosures are
filed in the restricted folder.
ADMIN OTHER ADMINISTRATIVE DOCUMENTS –
OTHER SERVICES (AF, MC, USN, CG)
Service
ADRB ARMY REVIEW BOARD CASE
DECISION
Restricted
( unless
otherwise
directed by the
Discharge
Review Board)
File only with Discharge Review
Board decision
memorandum/letter, record of
proceedings, and application
(with continuation pages when
provided).
ADRRB ARMY DISABILITY RATING REVIEW
BOARD (ADRRB) DECISION
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 4
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
AER-R ACADEMIC EVALUATION
REPORT (R)
Performance 1. Do not web upload DA 1059s
in batches to iPERMS. DA
FORM 1059s are distributed
electronically to HQDA/HRC
using ATRRS.
2. Hard copies will be mailed to:
CDR, USA HRC, ATTN: AHRC-
PDV-ER, 1600 Spearhead
Division Ave, Dept.# 470, Ft
Knox, KY 40122.
3. For ARNG: This document
will be processed at the State
G1/S1.
AFCT RETEST RESULTS ARMED FORCES CLASSIFICATION
RETEST RESULTS (AFCT)
Service
Personnel Rev
Must be produced by the test center
and signed by the test center
officer.
AGDRB ARMY GRADE DETERMINATION
REVIEW BOARD CASE DECISION
Service
AHRC 3924 INDIVIDUAL ACTIVE DUTY
CERIFICATE OF PERFORMANCE
Finance,
Personnel Rev
Finance Rev
AMEDD-ASP ARMY MEDICAL ADDITIONAL
SPECIAL PAY(AMEDD-ASP)
Service,
Personnel Rev,
Finance Rev
AMEDD-BCP ARMY MEDICAL BOARD
CERTIFICATION PAY (AMEDD-BCP)
Service,
Personnel Rev,
Finance Rev
AMEDD COMM STATEMENT FOR COMMISSIONING
AMEDD OFFICER
Service,
Personnel Rev,
Finance Rev
AMEDD-ISP ARMY MEDICAL INCENTIVE
SPECIAL PAY (AMEDD-ISP)
Service,
Personnel Rev,
Finance Rev
AMEDD-MSP MEDICAL CORPS
COMBINED/MULTIPLE YEAR
SPECIAL PAY (AMEDD-MSP)
Service,
Personnel Rev,
Finance Rev
AOC-SI AREA OF CONCENTRATION-SKILL
IDENTIFIER (AOC-SI)
CLASSIFICATION AWARD LETTER
Service
Personnel Rev
Used for officers only, not to be
used for enlisted skill identifiers
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 5
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
APDRB ARMY PHYSICAL DISABILITY
REVIEW BOARD (APDRB) DECISION
(TITLE 38, US CODE, CHAP 59)
Service
Personnel Rev
APL DNY-P DOC DENY /PART DENY APPEAL
REMOV UNFAV INFO
APP ST AG GENERAL AGREEMENT-ROTC Service,
Personnel Rev,
Finance Rev
APP LTRS APPROVED REQUESTS, LETTERS,
APPLCATIONS FOR
RESIGNATION/RELIEF FROM ACTIVE
DUTY
Service,
Personnel Rev
APPR SEPS
CASE FILES FOR APPROVED
SEPARATIONS
Service,
Finance Rev
Approved separations must
include the documents listed in
AR 635-8, Para 7-3 and any
additional documents that support
the separation action (adverse
action, medical, administrative,
etc.)
APPT LTR DEPARTMENT OF THE ARMY
APPOINTMENT LETTER
Service,
Personnel Rev,
Finance Rev
APPT ORDER APPOINTMENT ORDERS Service,
Personnel Rev,
Finance Rev
APT ORD AMD AMENDED APPOINTMENT ORDERS Service,
Personnel Rev,
Finance Rev
ART 15 E-4 BELOW ARTICLE 15 FOR E-4 AND BELOW Finance
Restricted
1. File only if it affects Rank or
Pay.
2. Only file the Article 15 itself;
no allied or supporting
documents. Captured for the sole
purpose of audit readiness.
3. Access to this document is
limited to System Administrators
only.
4. Victims’ names and third
party SSNs will be redacted
(removed) prior to uploading, to
include supporting
documentation
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 6
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
ARTICLE 15 ARTICLE 15 ALLIED DOCUMENT Restricted 1. Victims’ names and third
party SSNs will be redacted
(removed) prior to uploading, to
include supporting
documentation
ASSN INCENT PAY ASSIGNMENT INCENTIVE PAY
MEMORANDUM
Service,
Personnel Rev,
Finance Rev
AVN SVC ORDERS RELATING TO AVIATION
SERVICE OF AVIATORS AND FLIGHT
SURGEONS
Service, Flight,
Personnel Rev,
Finance Rev
AVN SVC AMD AMENDMENT OF ORDERS RELATING
TO AVIATION SERVICE OF
AVIATORS AND FLIGHT SURGEONS
Service, Flight,
Personnel Rev,
Finance Rev
(Continued on next page)
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 7
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
AWD DOC DOCUMENTS THAT AWARD
BADGES, AWARDS, SERVICE
MEDALS, TABS OR NON-ARMY
AWARDS NO ORDERS PUBLISHED
Performance,
Personnel Rev
1. Only Unit awards for
permanent wear are authorized
for filing.
2. On orders listing more than
one award, it must identify
which award/unit is applicable.
Per AR 600-8-22
3. Foreign Awards submitted to
iPERMS for inclusion in a
Soldier's OMPF, must be
accompanied by a Memorandum
or DA 4187 signed by their 'BG
0/7 or higher. Colonel level
commanders who exercise general
court-martial authority or from
HRC Awards Branch, approving
the acceptance and wear of the
award. Any foreign awards
submitted to iPERMS without the
Memorandum or DA 4187 and
orders/certificate will not be
added to a Soldier's OMPF.
4. If a foreign award is
authorized for acceptance only
and not for wear, it is not
authorized for filing. If orders
are with the certificate, they will
be filed together with certificate
first and orders following (the
DA 638 will not be linked).
5. For ARNG: DA 4187 not
required.
6. The certificate for the
MOVSM is not authorized to be
filed in iPERMS. The
recommendation for MOVSM is
the only authorized document
and will be filed as a DA
638/AWD REC.
7. Awards given for civilian
service will not be filed.
8. Physical Fitness Badges are
not filed in the AMHRR
AWD OR AMND AMEND ORDERS ANNOUNCING THE
AWARD OF BADGES, BARS, TABS,
ETCETERA
Performance,
Personnel Rev
Revoked and amended award
orders will be filed under this
document name
AWD ORDER ORDERS ANNOUNCING THE AWARD
OF BADGES, BARS, TABS, ETCETERA
Performance,
Personnel Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 8
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
AWD/MOS-ASI AWARD/MILITARY OCCUPATIONAL
SPECIALTY-ADDITIONAL SKILL
IDENTIFIER ORDER
Performance,
Service ,
Personnel Rev
Order announcing the award of a
badge and MOS or ASI. For
enlisted see ORD MOS/ASI if no
badge is awarded
BIO SKETCH BIOGRAPHICAL SKETCH Service Will be filed for General
Officers only.
BONUS AGREEMENT APPROVAL OR DISAPPROVAL
WRITTEN BONUS AGREEMENT
Service
Personnel Rev
Finance Rev
BRANCH TRF BRANCH TRANSFER, DETAIL, OR
RELIEF FROM DETAIL
Service,
Personnel Rev
CC 202R/203R/204R GUARANTEED RESERVE FORCES
DUTY CONTRACT ENDORSEMENT
Service,
Personnel Rev,
Finance Rev
CC 597-5 LEADERS TRAINING COURSE -
ADDENDUM TO ARMY ROTC
CONTRACT
Service,
Personnel Rev,
Finance Rev
CC 597-6 STUDENT LOAN REPAYMENT
PROGRAM - ADDENDUM TO ARMY
ROTC CADET CONTRACT
Service,
Personnel Rev,
Finance Rev
CC 597-7 CRITICAL LANGUAGE INCENTIVE
PAY - ADDENDUM TO ARMY ROTC
CADET CONTRACT
Service,
Personnel Rev,
Finance Rev
CDCC DOCUMENTS FROM COURT
AGENCIES CONCERNING
WAIVERABLE OFFENSES
Service File only with accessions
contract.
CERT ACHV CERTIFICATE OF
ACHIEVEMENT/APPRECIATION/COM
MENDATION
Performance, 1. Only used for military
achievements.
2. Do not file when for civilian
achievement, appreciation or
commendation.
3. File only for awards earned for
military ACH/APPR/ACCOM.
CERT BIRTH DEPN BIRTH CERTIFICATE / ADOPTION
RECORD/ PROOF OF BIRTH
(DEPENDENT)
Finance,
Personnel Rev,
Finance Rev
Spouses birth certificates will not
be filed
CERT BIRTH SOLDIER BIRTH CERTIFCATE / ADOPTION
RECORD/ PROOF OF BIRTH
(SOLDIER)
Service,
Personnel Rev,
Finance Rev
CERT RESID CERTIFICATE RESIDENCY MEDICAL
DEPARTMENT OFFICER
Performance,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 9
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
CHANGE REQ DOCUMENT GRANTING AUTHORITY
TO CHANGE PERSONAL DATA
Personnel Rev
Finance Rev
CHILD SPT DOC CHILD SUPPORT DOCUMENT Deployment/
Mob,
Finance Rev
CITZ STMT STATEMENT OF CITIZENSHIP Service,
Personnel Rev
Passports will be filed as this
document type
CIVIL CONV RECORDS OF CIVIL CONVICTION Performance, Must meet the criteria of AR 60037 and Army Directive 2011-17,
"Self-Reporting by Officers and
Senior Enlisted Members of
Criminal Convictions," or be a
source document to an action that
may impact the career of the
service member.
CLEP/DANTES CLEP & DANTES COMPLETION
CERTIFICATES
Temp Admin,
Personnel Rev
CLOTHING MEMO CLOTHING ALLOWANCE
AUTHORIZATION-CIVILIAN OR
MILITARY
Finance Rev File in iPERMS after document
has been processed by the
Defense Military Pay Office
(DMPO) or Finance Office and
transaction has been confirmed
on Daily Report of Transactions
(DROT).
CM CONV SRO COURT MARTIAL CONVICTION
FOR SEX RELATED OFFENSE
Performance 1. Follow filing instructions in
MILPER #14-365 and Army
Directive 2014-29
2. Victim names and third party
SSNs must be redacted
(removed) prior to uploading, to
include supporting
documentation
COAR-COAD REQUEST FOR CONTINUANCE OF A
DISABLED SOLDIER IN THE
RESERVE OR ACTIVE RESERVES
Service
COMP SVC COMPUTATION OF SERVICE,
SERVICE BY CATEGORY, OR
SERVICE FOR PAY PURPOSES
Service
Personnel Rev
Finance Rev
CONFMT DEC HEADQUARTERS, DEPARTMENT OF
THE ARMY DOCUMENT –
SECRETARY OF THE ARMY
DECISION ON CONFINEMENT
Performance
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 10
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
COTTAD LTR CONTINGENCY OPERATIONS
TEMPORARY TOUR OF ACTIVE
DUTY JUSTIFICATION LETTER
(COTTAD)
Temp Admin,
Personnel Rev
COURT MAMD AMENDMENT OF COURT MARTIAL
ORDERS (GENERAL, SPECIAL,
SUMMARY)
COURT MART COURT MARTIAL ORDERS
(GENERAL, SPECIAL, SUMMARY)
1. File in the Performance folder
when there is an approved finding
of guilty on at least one
specification.
2. If all approved findings are
not guilty, file the order in the
restricted folder.
3. If all charges and specifications
are later dismissed or if all
findings of guilty have been
reversed in a supplemental order,
remove all related orders from the
Performance folder and transfer
them to the restricted folder.
4. Victim names and third
party SSNs must be redacted
(removed) prior to uploading,
to include supporting
documentation
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 11
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
CRBA COMMAND REVIEW BOARD
ACTIONS
Restricted Only file letter notifying Officer
of results.
CRS CMPL 40 COURSE COMPLETION
CERTIFICATE 40 OR MORE HOURS
Performance,
Personnel Rev
1. File only full course
completions, no sub-courses.
2. Special Instructions for
Structured Self-Development
Course: Send in only the course
completion certificate (might be
labeled a DA 87 at bottom) for
level I, II, III, IV & V. Do not
send in lessons or modules for any
of those levels. Do not submit
local unit created certificates
3. File ILE (Intermediate Level
Education) memo if approved
as CRS CMPL 40.
4. Do not send any lessons,
templates, modules, exams,
surveys, tests. Send only the
document that shows the
completion of the entire course
5. Do not file recurring annual
training certificates such as PII,
Phishing, Cyber Awareness, etc
CRS CMPL LESS 40
HRS
COURSE COMPLETION
CERTIFICATE LESS THAN 40 HOURS
Service,
Personnel Rev
1. Only full course completions
accepted; no sub- courses.
2. Do not send any lessons,
templates, modules, exams,
surveys, tests. Send only the
document that shows the
completion of the entire course
3. Do not file recurring annual
training certificates such as PII,
Phishing, Cyber Awareness,
DA 1059 SERVICE SCHOOL ACADEMIC
EVALUATION REPORT
Performance 1. Do not web upload DA 1059 in
batches to iPERMS.
2. DA FORM 1059s are distributed
electronically to HQDA/HRC using
ATRRS.
3. Hard copies will be mailed to:
CDR, USA HRC, ATTN: AHRC-
PDV-ER, 1600 Spearhead Division
Ave, Dept.# 470, Ft Knox, KY
40122.
4. For ARNG: This document will
be processed at the State G1/S1.
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 12
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 1059-1 CIVILIAN INSTITUTION ACADEMIC
EVALUATION REPORT
Performance 1. Do not web upload DA 10591 in batches to iPERMS.
D2. A FORM 1059s are distributed
electronically to HQDA/HRC using
ATRRS.
3. Hard copies will be mailed to:
CDR, USA HRC, ATTN:
AHRC- PDV-ER, 1600
Spearhead Division Ave, Dept.#
470, Ft Knox, KY 40122.
4.4. For ARNG: This document
will be processed at the State
GG1/S1.
DA 1307 INDIVIDUAL JUMP RECORD
(AIRBORNE)
Service,
Finance Rev
DA 1380 RECORD OF INDIVIDUAL
PERFORMANCE OF RESERVE DUTY
TRAINING
Service,
Personnel Rev,
Finance Rev
DA 1506 STATEMENT OF SERVICE -
COMPUTATION OF LENGTH OF
SERVICE FOR PAY PURPOSES
Service,
Personnel Rev,
Finance Rev
DA 1569 TRANSCRIPT OF MILITARY RECORD Service,
Personnel Rev
DA 160 APPLICATION FOR ACTIVE DUTY Service File only when accompanied by
correspondence showing final
determination.
DA 1613 RECORDS CROSS REFERENCE File location depends on the
subject of the document.
DA 1618-R APPLICATION FOR DETAIL AS A
STUDENT OFFICER AT A CIVILIAN
EDUCATION INSTITUTION OR
TRAINING WITH INDUSTRY
Service,
Personnel Rev
DA 1695 OATH OF EXTENSION OF
ENLISTMENT
Service,
Personnel Rev,
Finance Rev
DA 1696-R ENLISTMENT/REEENLISTMENT
QUALIFYING APPLICATION
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 13
DA 199 PHYSICAL EVALUATION BOARD
PROCEEDINGS
Service,
Health,
Personnel Rev,
Finance Rev
1. Will be web uploaded by the
Physical Disability Agency.
2. Will only be filed once the
Secretary of the Army or
designated representative signs
block XII.
DA 199-1 FORMAL PHYSICAL EVALUATION
BOARD PROCEEDINGS
Service,
Health,
Personnel Rev,
Finance Rev
DA 199-2 U.S. ARMY PHYSICAL DISABILITY
AGENCY (USAPDA) REVISED
PHYSICAL EVALUATION BOARD
PROCEEDINGS
Service,
Health,
Personnel Rev,
Finance Rev
DA 2166-7 NONCOMMISSIONED OFFICER
EVALUATION REPORT (AR 623-205)
Performance 1.Hard copy must be mailed to:
U.S. Army Human Resources
Command Attn: AHRC-PDVER (for Hard Copy Evals) 1600
Spearhead Division Avenue,
Dept. #470 Fort Knox, KY
40122-5407
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 2166-8 NON-COMMISSIONED OFFICER
EVALUATION REPORT
Performance 1. All Evaluation Reports must
be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 2166-8-R NON COMMISSIONED OFFICER
EVALUATION REPORT
Performance 1. All Evaluation Reports must
be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 2166-9-1 ENLISTED EVALUATION REPORT
(SGT)
Performance 1. All Evaluation Reports must
be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 2166-9-1-R ENLISTED EVALUATION REPORT-R
(SGT)
Performance 1. All Evaluation Reports must
be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 14
DA 2166-9-2 ENLISTED EVALUATION REPORT
(SSG-1SG/MSG)
Performance 1. All Evaluation Reports must
be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 2166-9-2-R ENLISTED EVALUATION REPORT-R
(SSG-1SG/MSG)
Performance 1. All Evaluation Reports must
be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 2166-9-3 ENLISTED EVALUATION REPORT
(CSM/SGM)
Performance 1. All Evaluation Reports must
be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 2166-9-3-R ENLISTED EVALUATION REPORT-R
(CSM/SGM)
Performance 1. All Evaluation Reports must
be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 2173 STATEMENT OF MEDICAL
EXAMINATION AND DUTY STATUS
Service 1. File only LODs for injury
found "In the Line of Duty.” File
DA 2173 and accompanying
memorandum.
2. Do not file medical treatment
documents.
3. All injury LODs found “not in
line of duty” and LODs for
death are forwarded to HRC
Line of Duty for final approval.
4. For ARNG: File only final
approved DA 2173.
DA 2339 APPLICATION FOR VOLUNTARY
RETIREMENT
Service
(Continued on next page)
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 15
DOCUMENT NAME
DOCUMENT TITLE
PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
DA 2627 RECORD OF PROCEEDINGS UNDER
ARTICLE 15, UNIFORM CODE OF
MILITARY JUSTICE
See Below
DA 2627 ADDITONAL FILING INSTRUCTIONS: If a record of non-judicial punishment has been designated for filing in a
Soldier’s restricted section, the Soldier’s OMPF will be reviewed to determine if the restricted section contains a previous record of
non-judicial punishment. In those cases in which a previous DA Form 2627 (Record of Proceedings under Art. 15, UCMJ), that has not
been wholly set aside has been filed in the restricted section and in which prior to that punishment, the Soldier was in the grade of
sergeant (SGT) or higher, the present DA Form 2627 will be filed in the performance section. The filing should be recorded on the
present DA Form 2627 in block 11. The Soldier concerned and the imposing commander will be informed of the filing of the DA Form
2627 in the performance section.
1. Place of filing. For Soldiers who are at the rank of specialist (SPC) or CPL and below (prior to punishment) the original will be filed
locally in unit non-judicial punishment or unit personnel files. Such locally filed originals will be destroyed at the end of 2 years from
the date of imposition of punishment or on the Soldier’s transfer to another GCMCA, whichever occurs first. For these Soldiers, the
imposing commander should annotate item 4b of DA Form 2627 as “not applicable (N/A).”
2. For all other Soldiers, the original will be sent to the appropriate custodian for filing in the OMPF. The decision to file the original
DA Form 2627 on the performance section or the restricted section in the OMPF will be made by the imposing commander at the time
punishment is imposed. The filing decision of the imposing commander is subject to review by any superior authority. However, the
superior authority cannot direct that a UCMJ, Art. 15 report be filed in the performance section that the imposing commander directed
to be filed in the restricted section. The imposing commander’s filing decision will be indicated in item 4b of DA Form 2627. A change
in the filing decision should be recorded in block 8 of DA Form 2627.
3. Records directed for filing in the restricted section will be redirected to the performance section if the Soldier has other records of
non-judicial punishment reflecting misconduct in the grade of SGT or higher that have not been wholly set aside and recorded in the
restricted section (see para. 3–6, AR 27-10)
4. Records of non-judicial punishment presently filed in either the performance or restricted section of the OMPF will remain so filed,
subject to other applicable regulations. Records of non-judicial punishment imposed prior to 1 November 1982 and forwarded on or
after 20 May 1980 for inclusion in the OMPF will be filed on the performance section.
5. On request from the individual Soldier: On approval of a change in status from enlisted to commissioned officer, on or after 1
September 1979, DA Forms 2627—recording non-judicial punishment received while in an enlisted status and filed in the OMPF—will
be transferred to the restricted section of the OMPF. Copies of such records in the local unit files personnel files will be destroyed.
6. Punishment is “wholly set aside”(see par 3-28, AR 27-10)
a. This is an action whereby the punishment or any part or amount, whether executed or unexecuted, is set aside and any rights,
privileges, or property affected by the portion of the punishment set aside are restored. Nonjudicial punishment is “wholly set aside”
when the commander who imposed the punishment, a successor-in-command, or a superior authority sets aside all punishment imposed
upon an individual under UCMJ, Art. 15. In addition, the imposing commander or successor in command may set aside some or all of
the findings in a particular case. If all findings are set aside, then the UCMJ, Art. 15 itself is set aside and removed from the Soldier’s
records. The basis for any set-aside action is a determination that, under all the circumstances of the case, the imposition of the UCMJ,
Art. 15 or punishment has resulted in a clear injustice. “Clear injustice” means that there exists an unwaived legal or factual error that
clearly and affirmatively injured the substantial rights of the Soldier. An example of clear injustice would be the discovery of new
evidence unquestionably exculpating the Soldier. Clear injustice does not include the fact that the Soldier’s performance of service has
been exemplary subsequent to the punishment or that the punishment may have a future adverse effect on the retention or promotion
potential of the Soldier.
b. The power to set aside an executed punishment and to mitigate a reduction in grade to a forfeiture of pay, absent unusual
circumstances, will be exercised only within 4 months after the punishment has been executed. When a commander sets aside any
portion of the punishment, the commander will record the basis for this action on DA Form 2627–2 (see 3–38b, AR 27-10). When a
commander sets aside any portion of the punishment after 4 months from the date punishment has been executed, a detailed addendum
of the unusual circumstances found to exist will be attached to the form containing the set-aside action.
Note: Victim names and third party SSNs must be redacted (removed) prior to uploading, to include supporting
documentation
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 16
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 2627-2 RECORD OF APPELLATE OR OTHER
SUPPLEMENTARY ACTION UNDER
ARTICLE 15, UNIFORM CODE OF
MILITARY JUSTICE
Victim names and third
party SSNs must be
redacted (removed) prior to
uploading, to include
supporting documentation
DA 2627 SRO ARTICLE 15 FOR SEX RELATED
OFFENSE
Performance 1. Follow filing instructions
in MILPER #15-052 and
Army Directive 2014-29.
2. File all Article 15s that
meet criteria for SRO in this
doc type.
3. Filed with all allied
documents in performance
folder.
4. Victim names and third
party SSNs must be
redacted (removed) prior to
uploading, to include
supporting documentation
DA 268 TRANSFERABLE FLAGS REPORT TO
SUSPEND FAVORABLE PERSONNEL
ACTIONS
Temp Admin 1. Units will only web upload
transferable flags for Soldiers
PCS`ing
2. Web upload no earlier than
30 days before a Soldier
PCS`s.
3. All documents supporting
the FLAG will be web
uploaded at the same time
(DA 4856, HT/WT
documents, PT documents for
example).
4. Documents will only
remain in the Soldiers record
for 90 days after create date
in iPERMS
DA 3053 DECLARATION OF RETIRED PAY
BENEFITS RECEIVED AND WAIVERS
Service,
Finance Rev
DA 3068-1 MARINE SERVICE RECORD Service,
Personnel Rev,
Finance Rev
DA 3072 WAIVER OF DISQUALIFICATION FOR
ENLISTMENT/REENLISTMENT IN THE
REGULAR ARMY FOR IN-SERVICE
PERSONNEL
Service,
Personnel Rev
Can be joined with other
enlistment/reenlistment
documents and filed as part
of a DD 4 PACKET
DA 3078 PERSONNEL CLOTHING REQUEST Finance,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 17
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA31 RESPITE/ADMIN
LV
POST DEPLOYMENT MOBILIZATION
RESPITE ABSENCE (PDMRA) LEAVE.
OR ADMINISTRATIVE LEAVE FOR
MARRIAGE
Deployment/
Mob,
Finance Rev,
Temp Admin
1. File only for the
reasons listed below:
a. PDMRA (Post
Deployment/Mobilization
Respite Absence) as part
of Mobilization packet.
b. Administrative leave
for marriage.
2. Do not web upload the
following type leaves:
ordinary leave, PCS,
terminal, permissive TDY
or ETS leave.
DA 3081 PERIODIC MEDICAL EXAMINATION
(STATEMENT OF EXEMPTION)
Health
DA 3180 PERSONNEL EVALUATION AND
SCREENING RECORD
Restricted
DA 3283-R STATEMENT OF MEMBER REMOVED
FROM THE TEMPORARY DISABILITY
RETIRED LIST (TDRL)
Service,
Personnel Rev,
Finance Rev
DA 3286 STATEMENTS FOR ENLISTMENT,
PARTS I THRU V
Service,
Personnel Rev,
Will be joined with
enlistment documents and
filed as a DD 4 PACKET
DA 3286-A STATEMENT FOR ENLISTMENT-
CERTIFICATE OF SPECIFIED PRIOR
SERVICE QUALIFICATION
Service,
Personnel Rev,
Finance Rev
DA 3286-B STATEMENT FOR ENLISTMENT-
ADDENDUM TO PART VI
Service,
Personnel Rev,
Finance Rev
DA 330 LANGUAGE PROFICIENCY
QUESTIONNAIRE
Service,
Personnel Rev,
Finance Rev
DA 3340 REQUEST FOR REGULAR ARMY
REENLISTMENT OR EXTENSION
Service,
Personnel Rev,
Finance Rev
DA 3349 PHYSICAL PROFILE
TEMPORARY/PERMANEMT
Health,
Personnel Rev
File only permanent profiles;
temporary profiles will not be
filed.
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 18
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 348 EQUIPMENT OPERATOR`S
QUALIFICATION RECORD (EXCEPT
AIRCRAFT)
Deployment/
Mob
File only for deployment
and with mobilization
packet per the PPG.
DA 3497 COUNSEL OATH FOR JAG OFFICER Service File only for JAG Officers.
DA 3540 CERTIFICATE AND
ACKNOWLEDGEMENT OF U.S. ARMY
RESERVE SERVICE REQUIREMENT
Service,
Personnel Rev,
Finance Rev
Can be joined with
enlistment documents and
filed as the DD 4
PACKET.
DA 3574 CERTIFICATE OF
ACKNOWLEDGEMENT AND
UNDERSTANDING OF SERVICE
REQUIREMENTS
Service,
Personnel Rev
DA 3575 CERTIFICATE OF
ACKNOWLEDGEMENT AND
UNDERSTANDING OF SERVICE
REQUIREMENTS
Service,
Personnel Rev
DA 3685 JUMPS PAY ELECTION Finance
(Continued on next page)
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 19
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 4187 PERSONNEL ACTION
A PPLICATION/REQUEST
1. File only those forms that
show final action changing
data in the AMHRR or affect
military pay.
2. File location depends on the
type of change.
a. DA 4187s changing duty
status from PDY to AWOL,
AWOL to DFR,
entering/departing
confinement are indexed
separately as DA 4187 with a
SID-K(Perf/Disciplinary). The
effective date of these will be
the date in block #14.
b. File all 4187`s that relate
to pay, such as: Accrued
Leave Payment, Assignment
Pay (AIP), Basic Pay, Basic
Allowance for Subsistence
(BAS), Cost of Living
Allowance (COLA), Hardship
Duty Pay Mission (HDPM),
Special Duty Assignment Pay
(SDAP), Missed Meals
Reimbursement.
DA 4213 SUPPLMENTAL DATA FOR ARMY
MEDICAL SERVICE RESERVE OFFICERS
Service,
Personnel Rev
DA 4572-R STATEMENT OF UNDERSTANDING FOR
APPOINTMENT AS A COMMISSIONED
OFFICER
Service,
Personnel Rev
DA 4707 ENTRANCE PHYSICAL STANDARDS
BOARD (EPSBD) PROCEEDINGS
Health
DA 4789 STATEMENT OF ENTITLEMENT TO
SELECTIVE REENLISTMENT BONUS
Service, Finance
Rev
Can be joined with
reenlistment documents and
filed as the DD 4 PACKET.
DA 4824-R ADDENDUM TO
CERTIFICATE/ACKNOWLEDGEMENT
OF SERVICE REQUIREMENTS (DA 3540)
FOR APPLYING TO RESERVE OFFICER
TRAINING CORPS
Service,
Personnel Rev,
Finance Rev
DA 4826-R ADDENDUM TO
CERTIFICATE/ACKNOWLEDGE
SERVICE REQUIREMENTS (DA 3540)
FOR ENLISTMENT IN ALTERNATE
TRAINING PROGRAM
Service,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 20
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 4836 OATH OF EXTENSION OF ENLISTMENT
OR REENLISTMENT
Service,
Personnel Rev,
Finance Rev
Can be joined with
enlistment or reenlistment
documents and filed as a DD
4 PACKET
DA 4977-R INDIVIDUAL READY RESERVE BONUS
PROGRAM AGREEMENT
Service, Finance
Rev
DA 4991-R DECLINATION OF CONTINUED
SERVICE STATEMENT
Service,
Personnel Rev
DA 5016 CHRONOLOGICAL STATEMENT OF
RETIREMENT POINTS
Service,
Personnel Rev
Required to be filed upon a
change to qualifying
retirement points
DA 5074 SERIES RECORD OF AWARD OF ENTRY GRADE
CREDIT
Service,
Performance
Personnel Rev,
Finance Rev
DA 5178-R PROJECT DEVELOPMENT IDENTIFIER
(PDI) & PROJECT DEVELOPMENT SKILL
IDENTIFIER (PDSI)
Service,
Personnel Rev
DA 5261 SERIES SELECTED RESERVE INCENTIVE
PROGRAM-BONUS ADDENDUM
Service,
Personnel Rev,
Finance Rev
DA 5304-R FAMILY CARE PLAN COUNSELING
CHECKLIST
Deployment/
Mob
File only for deployment and
with mobilization packet per
the PPG.
DA 5305-R APPROVED FAMILY CARE PLAN Deployment/
Mob
File only for deployment and
with mobilization packet per
the PPG.
DA 5315-R U S ARMY ADVANCED EDUCATIONAL
FINANCIAL ASSISTANCE RECORD
Service,
Personnel Rev,
Finance Rev
DA 5435-R STATEMENT OF UNDERSTANDING, THE
SELECTED RESERVE MONTOGOMERY
GI BILL (10 USC CHAPTER 1606)
Service,
Personnel Rev,
Finance Rev
DA 5447 OFFICER SERVICE AGREEMENT,
SELECTED RESERVE EDUCATIONAL
ASSISTANCE PROGRAM
Service,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 21
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 5536-R HEALTH PROFESSIONALS LOAN
REPAYMENT (HPLR) AGREEMENT
Service,
Personnel Rev,
Finance Rev
DA 5642-R STATEMENT OF UNDERSTANDING &
SELECTED RESERVE SERVICE
AGREEMENT (NEW GI BILL 2X4
PROGRAM)
Service,
Personnel Rev,
Finance Rev
DA 5646-R STATEMENT OF CONDITIONS AND
SERVICE - ACTIVE GUARD/RESERVE
Service,
Personnel Rev,
Finance Rev
DA 5647-R STATEMENT OF CONDITIONS OF
SERVICE ACTIVE GUARD RESERVE
(AGR) ACTIVE
TRANSFER/CONVERSION ARMY
RESERVE (ATCAR)
Service,
Personnel Rev,
Finance Rev
DA 5685-R NEW SPECIALIZED TRAINING
ASSISTANCE PROGRAM (NEW STRAP)
SERVICE AGREEMENT
Service,
Personnel Rev,
Finance Rev
DA 5691-R REQUEST FOR RESERVE COMPONENT
ASSIGNMENT ORDERS (LRA)
Service
DA 5840 CERTIFICATE OF ACCEPTANCE AS
GUARDIAN OR ESCORT
Temp Admin
DA 5841 POWER OF ATTORNEY Temp Admin
DA 591 APPLICATION FOR INITIAL
(EDUCATION) DELAY FROM ENTRY ON
ACTIVE DUTY & SUPPLEMENTAL
AGREEMENT
Service,
Personnel Rev,
Finance Rev
Can be joined with
enlistment documents and
filed as a DD 4 PACKET
DA 591A RESERVE OFFICER TRAINING CORPS
(ROTC) SUPPLEMENTAL SERVICE
AGREEMENT (INITIAL EDUCATIONAL
DELAY)
Service,
Personnel Rev,
Finance Rev
DA 591B RESERVE OFFICER TRAINING CORPS
(ROTC) SUPPLEMENTAL SERVICE
AGREEMENT FOR SPECIAL MEDICAL
PROGRAM PARTICIPANTS
Service,
Personnel Rev,
Finance Rev
DA 591C RESERVE OFFICER TRAINING CORPS
(ROTC) SUPPLEMENTAL SERVICE
AGREEMENT (ARMY CHAPLAINCY)
Service,
Personnel Rev,
Finance Rev
DA 591D EARLY COMMISSIONING PROGRAM,
STUDENT SUPPLEMENTAL SERVICE
AGREEMENT (POST GRADUATE
DELAY)
Service,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 22
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 591E RESERVE OFFICER TRAINING CORPS
(ROTC) SUPPLEMENTAL SERVICE
AGREEMENT (INITIAL EDUCATION
DELAY)
Service,
Personnel Rev,
Finance Rev
DA 591F-R EARLY COMMISSION PROGRAM
POSTGRADUATE DELAY STUDENT
SUPPLEMENTAL SERVICE AGREEMENT
Service,
Personnel Rev,
Finance Rev
DA 591G RESERVE OFFICER TRAINING CORPS
(ROTC) SUPPLEMENTAL SERVICE
AGREEMENT FOR SPECIAL MEDICAL
PROGRAM PARTICIPANTS
Service,
Personnel Rev,
Finance Rev
DA 5960 AUTHORIZATION TO START, STOP,
CHANGE BASIC ALLOWANCE FOR
QUARTERS AND OR VARIABLE
HOUSING ALLOWANCE
Finance,
Deployment/
Mob,
Finance Rev
1. The DA 4444 will be
filed as this document
when used for BAH and
VHA.
2. Memos for BAH will be
indexed as this document
also.
DA 597 ARMY SENIOR RESERVE OFFICERS`
TRAINING CORPS (ROTC)
NONSCHOLARSHIP CADET
Service,
Personnel Rev,
Finance Rev
DA 597-3A-R ARMY SENIOR RESERVE OFFICERS'
TRAINING CORPS SCHOLARSHIP
Service
Personnel Rev
Finance Rev
DA 597-4 EDUCATIONAL ASSISTANCE PROGRAM
FOR MILITARY JUNIOR COLLEGE
COMMISSIONED OFFICERS
Service,
Personnel Rev,
Finance Rev
DA 61 APPLICATION FOR APPOINTMENT Service,
Personnel Rev
DA 638/AWD REC RECOMMENDATION FOR AWARD Service,
Personnel Rev
1. The DA 638/AWD REC
will not be joined with any
other document.
2. File all DA 638/AWD
RECs, whether approved,
downgraded, disapproved or
upgraded (this includes the
purple heart memo)
3. All approved DA 638/
must contain a permanent
order number.
4. Only file approved
memorandums for the
MOVSM.
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 23
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 67-9 US ARMY OFFICER EVALUATION
EPORT
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1.
DA 67-9-R OER-R US ARMY OFFICER
EVALUATION REPORT
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1
DA 67-9-2 SENIOR RATER PROFILE REPORT
OFFICER EVALUATION REPORTING
SYSTEM
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This document
will be processed at the State
G1/S1
DA 67-10-1 COMPANY GRADE PLATE OFFICER
EVALUATION REPORT
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This
document will be
processed at the State
G1/S1
DA 67-10-1-R COMPANY GRADE PLATE OFFICER
EVALUATION REPORT (R)
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This
document will be
processed at the State
G1/S1.
DA 67-10-2 FIELD GRADE PLATE OFFICER
EVALUATION REPORT
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This
document will be
processed at the State
G1/S1.
DA 67-10-2-R FIELD GRADE PLATE OFFICER
EVALUATION REPORT (R)
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This
document will be
processed at the State
G1/S1..
DA 67-10-3 STRATEGIC GRADE PLATE (06) OFFICER
EVALUATION REPORT
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This
document will be
processed at the State
G1/S1.
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 24
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 67-10-3-R STRATEGIC GRADE PLATE (06)
OFFICER EVALUATION REPORT (R)
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This
document will be
processed at the State
G1/S1.
DA 67-10-4 STRATEGIC GRADE PLATE (07) OFFICER
EVALUATION REPORT
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This
document will be
processed at the State
G1/S1.
DA 67-10-4-R STRATEGIC GRADE PLATE (07) OFFICER
EVALUATION REPORT (R)
Performance 1. All Evaluation Reports
must be submitted via EES.
2. For ARNG: This
document will be
processed at the State
G1/S1..
DA 71 OATH OF OFFICE MILITARY
PERSONNEL
Service,
Personnel Rev,
Finance Rev
DA 759 SERIES INDIVIDUAL FLIGHT RECORD AND
FLIGHT CERTIFICATE ARMY
Flight,
Personnel Rev,
Finance Rev
DACORB DEPARTMENT OF THE ARMY CONSCIE
NTIOUS OBJECTOR REVIEW BOARD
(DACORB) DECISION
Service
Deployment/
Mob
DA BOARD BOARD OF INQUIRY
CORRESPONDENCE SPECIAL
SELECTION, PROMOTION, PROMOTION
REVOCATION, STANDBY ADVISORY
BOARD
File allied documents in
the Restricted folder.
DA HLTH-SCI SERVICE AGREEMENT UNIFORMED
SERVICES UNIVERSITY HEALTH
SCIENCE PROGRAM
Service,
Personnel Rev,
Finance Rev
DA PHOTO DEPARTMENT OF THE ARMY OFFICIAL
PHOTOGRAPH
DA Photo,
Service
DA Photo will be moved
to the Service folder
upon separation from
service
DA RE-ENLIST MEMO DA CORRESPONDENCE REGARDING RE-
ENLISTMENT/EXTENSION REQUESTS
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 25
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
DA REMOVAL LTR DEPARTMENT OF THE ARMY LETTER
REMOVING SOLDIER FROM A
NOMINATED PROGRAM
1. Filed in the performance
disciplinary folder when the
requirements for filing
administrative letters in the
OMPF per AR 600-37,
chapter 3 have been
complied with.
2. Filed in the service folder
as an administrative action
when the requirements in AR
600-37, chapter 3 have not
been complied with.
DASEB DEPARTMENT OF THE ARMY
SUITABILITY EVALUATION BOARD
DASEB DOCUMENT DENY/APPROVED
REQUEST FOR REMOVAL OF ADVERSE
INFO
1. File in the Performance
folder only if denied or
partially denied.
2. If DASEB approves the
request and directs the
transfer of the adverse action
to the restricted folder, the
document directing this
action will be filed in the
restricted folder along with
the adverse action.
3. File allied documents
related to deny requests in
the restricted folder.
4. If the DASEB approves a
request and directs removal
from the AMHRR, do not
file the document directing
the removal.
5. File allied papers relating
to approval requests only if
directed by the DASEB.
DD 108 APPLICATION FOR RETIRED PAY
BENEFITS
Service
DD 1172 APPLICATION FOR UNIFORMED
SERVICES IDENTIFICATION AND
PRIVLEGE CARD
Mobilization/
Deployment,
Personnel Rev
DD 1300 REPORT OF CASUALTY (S&U CASUALTY
AND MEMORIAL AFFAIRS)
Service, Finance
Rev
DD 1343 NOTIFICATION OF CHANGE IN
SERVICE MEMBER'S OFFICIAL
RECORDS
File location depends on type
of change.
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 26
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
DD 1351-2 TRAVEL VOUCHER OR SUBVOUCHER
WITH RECEIPTS AND STATEMENT OF
NONAVAILIBILITY
Finance
Personnel Rev,
Finance Rev
File only for Deployment.
Will not be filed for
mobilization.
DD 137 APPLICATION FOR BASIC ALLOWANCE
FOR QUARTERS FOR MEMBERS WITH
DEPENDENTS
Finance,
Deployment/
Mob,
Finance Rev
DD 1561 STATEMENT SUBSTANTIATING
FAMILY SEPARATION ALLOWANCE
Finance,
Deployment/
Mob,
Finance Rev
DD 1826 PEST CONTROL CERTIFICATE OF
COMPETENCY
Performance 1. File only initial
certification for pest
control management.
2. Do not file recertification
certificates.
DD 1966 RECORD OF MILITARY PROCESSING -
ARMED FORCES OF THE UNITED
STATES
Service,
Personnel Rev
File all pages when
accompanied by
correspondence showing
final determination
DD 1966 PC RECORD OF MILITARY PROCESSING -
ARMED FORCES OF THE UNITED
STATES (PARENTAL CONSENT)
Service,
Personnel Rev
DD 2058 STATE OF LEGAL RESIDENCE
CERTIFICATE
Finance Rev,
Deployment/
Mob
DD 214 CERTIFICATE OF RELEASE OR
DISCHARGE FROM ACTIVE DUTY
Service,
Mobilization/
Deployment,
Personnel Rev,
Finance Rev
1. File copy #2 is
preferred copy.
2. File form issued by order
of the Army Discharge
Review Board.
DD 215 CORRECTION TO DD FORM 214 Service,
Mobilization/
Deployment,
Personnel Rev,
Finance Rev
File copy #2.
DD 220 ACTIVE DUTY REPORT Service,
Deployment/
Mobilization,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 27
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DD 2329 RECORD OF TRIAL BY SUMMARY
COURT-MARTIAL
1. This form will be filed
together with:
- DD Form 458 (Charge
Sheet). (Not required if
information is fully
contained on DD 2329).
- Memorandum, opinion or
letter of legal review.
2. File in the Performance
folder where there is an
approved finding of guilty
on at least one
specification, also file
supplemental actions in the
Performance folder.
2. If all approved findings
are not guilty, file the form
and all related documents
in the restricted folder.
3. If all charges and
specifications are later
dismissed or if all findings
of guilty have been
reversed in a supplemental
action, remove all related
documents from the
Performance folder and
transfer them to the
restricted folder.
DD 2351 REPORT OF MEDICAL EXAMINATION Health Filed for officer accessions
packet only.
DD 2366 VETERAN'S EDUCATION ASSISTANCE
ACT OF 1984 (GI BILL)
Service, Finance
Rev
DD 2367 OVERSEAS HOUSING ALLOWANCE
(OHA) REPORT, INDIVIDUAL
Deployment/
M o b , Finance
Rev
DD 2384 SELECTED RESERVE EDUCATIONAL
ASSISTANCE PROGRAMM (GI BILL)
NOTICE OF BASIC ELIGIBILITY
Service,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 28
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DD 2475 DOD EDUCATIONAL LOAN REPAYMENT
PROGRAM (LRP) ANNUAL APPLICIATION
Finance,
Finance Rev
File in iPERMS after
document has been
processed by the Defense
Military Pay Office
(DMPO) or Finance
Office and transaction has
been confirmed on the
Daily Report of
Transactions (DROT).
DD 2492 REPORT OF MEDICAL HISTORY Health Filed for officer
accessions packet only.
DD 2506 PERSONAL PROPERTY AND VEHICLE
DISPOSITION
Deployment/
Mob
File only for deployment
and with mobilization
packet per the PPG.
DD 2556 MOVE-IN HOUSING ALLOWANCE Finance,
Finance Rev
File in iPERMS after
document has been
processed by the Defense
Military Pay Office
(DMPO) or Finance
Office and transaction has
been confirmed on the
Daily Report of
Transactions (DROT).
DD 2587 ACQUISITION CORPS CERTIFICATE OF
ADMISSION
Performance,
Personnel Rev
DD 261 REPORT OF INVESTIGATION LINE OF DUTY &
MISCONDUCT STATUS
Service 1. File only LODs for
injury found "In the
Line of Duty.”
2. File DD 261
and
accompanying
memorandum.
3. Do not file
medical treatment
documents.
4. All injury LODs found
“not in line of duty” and
LODs for death are
forwarded to HRC Line
of Duty for final
approval. For ARNG:
File final DD 261 only.
DD 2648 PRESEPARATION COUNSELING CHECKLIST Service Can be joined with other
separation documents and
filed as an APPRSEPS
DD 2648-1 PRESEPARATION COUNSELING CHECKLIST
RESERVE COMPONENTS
Service Can be joined with other
separation documents and
filed as an APPRSEPS
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 29
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DD 2656 SERIES SURVIVOR BENEFIT PLAN (SBP)/RETIRED PAY
ELECTION CERTIFICATE
Service
DD 2760 QUALIFICATION TO POSSESS FIREARMS AND
AMMUNITION
Deployment/
Mob
File only for deployment
and with mobilization
packet per the PPG.
DD 2807-1 REPORT OF MEDICAL HISTORY Health 1. File only initial and
separation DD 28071
2. Can be joined to other
documents and filed as
DD 4 PACKET or
APPRSEPS for enlisted.
3. Will be filed
separately for Officers
DD 2807-2 MEDICAL PRESCREEN OF MEDICAL HISTORY
REPORT
Health 1. File only initial and
separation DD 28071.
2. Can be joined to other
documents and filed as
DD 4 PACKET or
APPRSEPS for enlisted.
3. Will be filed
separately for Officers
DD 2808 REPORT OF MEDICAL EXAMINATION Health 1. File only initial and
separation DD 28071.
2. Can be joined to other
documents and filed as
DD 4 PACKET or
APPRSEPS for enlisted.
3. Will be filed
separately for Officers.
DD 2839 CAREER STATUS BONUS (CSB) ELECTION Service, Finance
Rev
DD 2857 FAMILY SUBSISTENCE SUPPLEMENTAL
ALLOWANCE APPLICATION
Finance,
Finance Rev
File in iPERMS after
document has been
processed by the Defense
Military Pay Office
(DMPO) or Finance
Office and transaction has
been confirmed on the
Daily Report of
Transactions (DROT).
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 30
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DD 2860 APPLICATION FOR COMBAT-RELATED
SPECIAL COMPENSATION (CRSC)
CRSC/TSGLI
DD 2958 SERVICE MEMBERS INDIVIDUAL TRANSITION
PLAN CHECKLIST
Service
DD 368 REQUEST FOR DISCHARGE OR CLEARANCE
FROM RESERVE COMPONENT
Service
DD 369 POLICE RECORD CHECK 369DD (PART OF 4DD) Service 1. File only when check
is part of enlistment,
reenlistment, or
appointment packet.
2. Can be joined with
enlistment documents
and filed as a DD 4
PACKET
DD 397 CLAIM CERTIFICATION AND VOUCHER FOR
DEATH GRATUITY PAYMENT
Finance
Finance Rev
DD 41-2 ENLISTMENT/REENLISTMENT DOCUMENT
ARMED FORCES OF THE UNITED STATES
Service,
Personnel Rev,
Finance Rev
Can be joined with
enlistment documents and
filed as a DD 4 PACKET
DD 4-3 ENLISTMENT CONTRACT ARMED FORCES OF
THE U S
Service,
Personnel Rev,
Finance Rev
Can be joined with
enlistment documents and
filed as a DD 4 PACKET
DD 4 PACKET ENLISTMENT CONTRACT ARMED FORCES OF
THE U S
Service,
Personnel Rev,
Finance Rev
DD 785/OFF TRNG RMV RECORD OF DISENROLLMENT FROM OFFICER
CANDIDATE-TYPE TRAINING
Service
DD 93 RECORD OF EMERGENCY DATA Service,
Mobilization/
Deployment,
Personnel Rev,
Finance Rev
DEATH CERT CERTIFICATE OF DEATH Service, Finance
Rev
DECL MED TREAT DECLINATION OF MEDICAL TREATMENT Service 1. If counseling
statements (DA 4856)
are sent in they will be
joined with this
document.
2. Any medical
documents submitted for
this action will be
removed.
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 31
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DEPLOY/OS EXT PAY DEPLOYMENT OR OVERSEAS EXTENSION
INCENTIVE/STABILIZATION PAY
Service,
Personnel Rev,
Finance Rev
DFR PACKETS DROPPED FROM THE ROLLS PACKETS Service,
Personnel Rev
The DD 458, DD 553, DD
616 and next of kin letter
will all be allied and filed
under this document
type.
DISAPP SEP DISAPPROVED APPLICATIONS FOR DISCHARGE,
RESIGNATION OR RELIEF FROM ACTIVE DUTY
Service,
Personnel Rev
DISQ ARCAM DISQUALIFICATION OFT THE ARMY RESERVE
COMPONENTS ACHEIVEMENT MEDAL
(ARCAM)
Performance,
DISQ GCMDL DISQUALIFICATION STATEMENT FOR AWARD
OF GOOD CONDUCT MEDAL
Performance,
Personnel Rev
DIVORCE/ANNUL
DECREE
DIVORCE OR ANNULMENT DECREE Service,
Personnel Rev,
Finance Rev
DLPT SCORES DEFENSE LANGUAGE PROFICIENCY TEST
SCORES
Service,
Personnel Rev,
Finance Rev
ECCLESIAST ECCLESIASTICAL INDORSEMENT Service
ELIM ACTION DEPARTMENT OF THE ARMY DIRECTED
ELIMINATION ACTION
File letter in the
Performance folder
and allied documents
in the restricted
folder.
1.
EOD DOC DOCUMENT PERTAINING TO MEMBERS
VOLUNTEERING FOR OR WITHDRAWING
FROM EXPLOSIVE ORDNANCE DISPOSAL
DUTY
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 32
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
ER APPEAL EVALUATION REPORT APPEAL DECISION BY
ENLISTED SPECIAL REVIEW BOARD OR
OFFICER SPECIAL REVIEW BOARD
1. File ESRB/OSRB
appeal denial decision
memorandum/letter in
the Performance folder
with the evaluation that
was appealed.
2. File denial record of
proceedings and all
allied appeal documents
to include various
numbered allied forms
in the restricted folder.
3. Do not file
ESRB/OSRB appeal
approvals or partial
approvals that direct
correction or removal
of ER from the
AMHRR, unless
directed by the Board.
ERB ENLISTED RECORD BRIEF Service 1. Only file most current
form as part of a
mobilization packet.
2. File only the last
Enlisted Record Brief
(ERB) produced before
separation or change in
Component.
3. NGB: file most
current
ETD ORD AMD AMENDMENT TO
ENLISTMENT/TRAVEL/DEPENDANT ORDERS
Service
Personnel Rev
Fin Rev
ETD ORDERS ENLISTMENT/TRAVEL/DEPENDENT ORDERS Service,
Personnel Rev
Fin Rev
EVAL BD APP STATEMENT OF ELECTION PHYSICAL
EVALUATION BOARD APPEARANCE
Service
EVAL NN AR NON-ARMY EVALUATION REPORTS RECEIVED
BY PERSONS WHEN THEY WERE MEMBERS OF
ANOTHER SERVICE
Performance
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 33
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
FBI RPT FEDERAL BUREAU OF INVESTIGATION
REPORT OF INVESTIGATION RELATING TO
FRAUDULENT ENTRY
Restricted
FEB REPORT OF ACTION OF FLYING EVALUATION
BOARD (FEB)
Service, Flight
FED AD PAY COMPLETED REQUEST FOR VERIFICATION OF
ACTIVE DUTY PAID FROM FEDERAL FUNDS
Service
FINANCE MOB-DEMOB FINANCE MOBILIZATION AND
DEMOBILIZATION DOCUMENTATION
REQUIREMENTS CHECKLIST
Deployment/
Mob
File only for
deployment and with
mobilization packet per
the PPG.
FIN REC REV FINANCE RECORDS REVIEW Finance Rev Document is created
upon completion of a
finance records review
and automatically
uploaded into the
Soldiers iPERMS
record. No documents
will be web uploaded as
this type.
FNEP CONTRACT FOR THE FUNDED NURSE
EDUCATION PROGRAM
Service,
Personnel Rev,
Finance Rev
FOIA NON-DD REQUESTS FOR RELEASE OF INFORMATION
FROM NON- DEPARTMENT OF DEFENSE
AGENCIES UNDER FREEDOM OF INFORMATION
ACT
FRAUD DOCUMENT DOCUMENTS DETERMINED TO BE
FRAUDULENT THROUGH AN INVESTIGATION
Restricted Documents that have
been deemed fraudulent
through an investigation.
Not to be submitted
again. The investigation
will be filed with the
documents
FRAUD ENTRY FRAUDULENT ENTRY DETERMINATION Service
GENDER CHANGE ETP EXCEPTION TO POLICY MEMORANDUM
FOR GENDER CHANGE
Service Document must be
signed by ASA (M&RA).
Follow procedures
outlined in Army
Directive 2016-35.
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 34
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
GENDER MARKER
CHG
APPROVED DOCUMENTATION FOR GENDER
MARKER CHANGE
Service Memorandum will be
accompanied with a
supporting document
(new birth certificate,
court order, passport).
Follow procedures
outlined in Army
Directive 2016-35.
GUARD ANNEX ENLISTMENT/REENLISTMENT AGREEMENT
ARMY NATIONAL GUARD SERVICE
REQUIREMENTS & METHODS OF
FULFILLMENT
Service,
Personnel Rev,
Finance Rev
Can be joined with
enlistment documents
and filed as a DD 4
PACKET
HS DIP/GED/HM STDY HIGH SCHOOL DIPLOMA, GENERAL
EDUCATION DIPLOMA OR HOME STUDY
Service,
State/Territory
Personnel Rev
There is no requirement
for Soldiers to submit a
transcript with this
documents
HZD DUTY MEMO MEMORANDUM SIGNED BY UNIT
COMMANDER AUTHORIZING HAZARDOUS
DUTY PAY
Service,
Personnel Rev,
Finance Rev
INS DOCUMENT IMMIGRATION AND NATURALIZATION
SERVICES DOCUMENTS
Service,
Personnel Rev
Will be filed as
“CITZ STMT”
INVEST RPT AUTHENTICATED EXTRACT COMPLETED
INVESTIGATION REPORT RESULT
ELIMINATION/DISCIPLINE
Performance
JAG CERT CERTIFICATION FROM HIGHEST STATE/US
DISTRICT COURT FOR JUDGE ADVOCATE
GENERAL OFFICERS
Service,
Personnel Rev
JAG OPINION JUDGE ADVOCATE GENERAL OPINIONS
RELATING TO SPECIFIC INDIVIDUALS
Service
LEGAL HOLD DOCUMENT DIRECTING A SOLDIERS
RECORD BE PLACED ON LEGAL HOLD
Temp Admin
LIC CERT LICENSE OR PROFESSIONAL CERTIFICATION Performance,
Personnel Rev
File certifications listed
in DA PAM 600-25
enlisted. Or in DA PAM
600-3 for officers.
LIC MEDIC LICENSE TO PRACTICE FOR MEDICAL CORPS
OFFICERS
Service,
Personnel Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 35
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
LTHET CONTRACT FULLY-FUNDED LONG-TERM HEALTH
EDUCATION AND TRAINING (LTHET) WITH
ACTIVE DUTY SERVICE OBLIGATION
CONTRACT
Service,
Personnel,
Finance Rev
LTR APPR LETTER OF APPRECIATION/COMMENDATION
LETTER/MEMO/MESSAGE
Performance,
Personnel Rev
Only file letters signed
by President or Vice
President of United
States, Secretary of
Defense, Service
Secretaries, Chairman –
Joint Chiefs of Staff, or
Chiefs of Services.
LTR OCS GRA DESIGNATION AS AN OFFICER CANDIDATE
SCHOOL DISTINGUISHED GRADUATE (RA
APPOINTMENT)
Service
LTR REPR LETTER OF REPRIMAND, CENSURE,
ADMONITION
(see below)
1. Victims’ names and third party SSNs must be redacted prior to uploading, to include supporting documentation
2. The below is regulatory guidance for filing
Per AR 600-37 chap 3-4 :
1. Para-b: Filing In OMPF. A letter, regardless of the issuing authority, may be filed in the OMPF kept by MILPERCEN, ARPERCEN,
or the proper State Adjutant General (for Army National Guard personnel) only upon the order of a general officer (to include one
frocked to the rank of brigadier general) senior to the recipient or by direction of an officer having general court-martial jurisdiction over
the individual. Letters filed in the OMPF will be filed in the Performance portion. The direction for filing in the OMPF will be contained
in an endorsement or addendum to the letter.
2. Para-b (1) (c): If it is desired to file allied documents with the letter, these documents must also be referred to the recipient for
comment. This includes statements, previous reprimands, admonitions, or censure. Allied documents must also be specifically
referenced in the letter or referral document. Care must be exercised to ensure additional unfavorable information is not included in the
transmittal documentation unless it has been properly referred for comment.
3. Para-f (a): Change from enlisted to officer status: Letters of reprimand, admonition, or censure received while in an enlisted status
which are filed in the performance portion of the OMPF will be moved to the restricted portion of the OMPF.
4. File letters of reprimand issued under Article 15 according to filing instructions for DA Form 2627.
5. File only Letters of Reprimand designated for filing in the OMPF. Letters not designated for filing in the OMPF will not be filed in
iPERMS. These documents will be filed locally.
LTR REP SRO LETTER OF REPRIMAND FOR SEX RELATED
OFFENSE
Performance 1. Follow filing instructions
in MILPER #14-365 and
Army Directive 2014-29.
2. Victim names and third
party SSNs must be
redacted (removed) prior
to uploading, to include
supporting
documentation
MARRIAGE CERT CERTIFICATE OF MARRIAGE Finance,
Deployment/
Mob, Personnel
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 36
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
MED OF HON DOCUMENTS REGARDING AWARDING OF
MEDAL OF HONOR AND CERTIFICATE TO THE
VETERANS ADMINISTRATION
Performance,
Personnel Rev
File recommendation
and citation for award.
MED SPEC SPECIALTY BOARD CERTIFICATES FOR ARMY
MEDICAL DEPARTMENT OFFICERS
Performance,
Personnel Rev,
Finance Rev
MED WAIV MEDICAL WAIVER Health
MEMO MISS MEMORANDUM DETERMINING STATUS
UNDER THE MISSING PERSONS ACT
Service
MEPCOM 40-1-15-E SUPPLEMENTAL HEALTH SCREENING
QUESTIONNAIRE
Health
MEPCOM 680 ADP REQUEST FOR EXAMINATION Service
MFO 12-1 APPLICATION FOR MULTINATIONAL FORCE
AND OBSERVERS MEDALS
Performance,
Personnel Rev
File only
approved
applications.
MINI-RESUME CONFIRMATION COPY OF DEPARTMENT OF
DEFENSE MINI- RESUME
Service File for General Officers
only.
MMRB SUMMARY OF MILITARY
OCCUPATIONAL SPECIALTY/MEDICAL
RETENTION BOARD PROCEEDINGS
Service,
Health,
MOB CHECKLIST READINESS AND DEPLOYMENT CHECKLIST Deployment/
Mob
1. DA 7425 and DA
7631
will be filed as this.
2. File only for
deployment and with
mobilization packet per
the PPG.
MOB WAIVER MEMORANDUM SIGNED BY SOLDIER WAIVING
NON-DEPLOYMENT CONDITION
Deployment/
Mob
File only for deployment
and with mobilization
packet per the PPG.
MOM WAIVER WAIVER FOR MOTHER OF NEWBORN Deployment/
Mob
File only for deployment
and with mobilization
packet per the PPG.
MORT/RENT MORTGAGE/RENTAL CONTRACT Finance,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 37
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
N-CONUS-SEP REQUEST BY A NON CONTINENTAL UNITED
STATES RESIDENT FOR SEPARATION IN
CONTINENTAL UNITED STATES
Service
NGB 600-7 SERIES ARMY NATIONAL GUARD BONUS ADDENDUM Service
Personnel Rev
Finance Rev
NONRATED DOCUMENTS CONCERNING NONRATED
PERIODS IN EVALUATION REPORT RECORDS
Performance Do not web upload
Evaluations in batches
to iPERMS; must go
thru HRC evaluations
branch.
NSEL STMT PROMOTION NONSELECTION ELECTION
STATEMENT OF SEPARATION OPTIONS
Service
OF 346 US GOVERNMENT MOTOR VEHICLE
OPERATOR`S IDENTIFICATION CARD
Deployment/
Mob
File only for deployment
and with mobilization
packet per the PPG.
OFF ACC ANNEX OFFICER ACCESSION DYNAMIC ANNEX Service,
Personnel Rev,
Finance Rev
OFF NONSEL LETTER OF NOTIFICATION TO OFFICERS
CONSIDERED FOR PROMOTION BUT NOT
SELECTED
Service
OFF RET ACCEPTANCE OR REJECTION OF OFFICER FOR
RETENTION ON ACTIVE DUTY (UNTIL A
SPECIFIED DATE)
Service
OFFICER INCENTIVES ARMY OFFICER MENU OF INCENTIVES:
MILITARY SCHOOL, POST OF CHOICE,
GRADUATE SCHOOL, BRANCH OF CHOICE
Service
OPAT SCORES OCCUPATIONAL PHYSICAL ASSESSMENT
TEST (OPAT)
Service 1. Consent form will be
filed with form if
submitted.
OR MOS AMND AMEND ORDERS AWARDING PRIMARY
MILITARY OCCUPATIONAL SPECIALTY (MOS),
SECONDARY MOS, SPECIAL QUALIFICATION
IDENTIFIERS & ADDITIONAL SKILL
IDENTIFIERS
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 38
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
ORB 4037DA OFFICER RECORD BRIEF Service,
Deployment/
Mob
Only file most current
form as part of a
mobilization packet, or
file only the last Officer
Record Brief (ORB)
produced before
separation or change in
Component.
ORD AD ACTIVE DUTY ORDERS Service,
Personnel Rev,
Finance Rev
Do not file orders placing
units on Active Duty.
ORD AD AMND AMENDMENT ACTIVE DUTY ORDERS Service,
Personnel Rev,
Finance Rev
ORD ASSGN ASSIGNMENT OR TRANSFER ORDER ARMY
NATIONAL GUARD
Service,
Personnel Rev,
Finance Rev
ORD AT AGR ACTIVE DUTY ORDERS FOR ANNUAL TRAINING,
ACTIVE DUTY TRAINING, INITIAL ACTIVE DUTY
FOR TRAINING, ACTIVE GUARD RESERVE OR
ACTIVE DUTY SPECIAL WORK
Service,
Personnel Rev,
Finance Rev
ORD AT AGRA AMENDMENT TO ACTIVE DUTY ORDERS FOR
ANNUAL TRAINING, ACTIVE DUTY TRAINING,
INITIAL ACTIVE DUTY FOR TRAINING, ACTIVE
GUARD RESERVE OR ACTIVE DUTY SPECIAL
WORK
Service,
Personnel Rev,
Finance Rev
ORD ATTACH ATTACHMENT OR RELEASE FROM
ATTACHMENT ORDER
Temp Admin
ORD ATTACH AMD AMENDMENT OF ATTACHEMENT OR RELEASE
FROM ATTACHMENT ORDER
Temp Admin
ORD HAZ DUTY HAZARDOUS DUTY ORDER Service,
Deployment/
Mob,
Finance Rev
ORD MEDEVAC MEDICAL EVACUATION ORDERS Service,
Deployment/
Mob,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 39
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
ORD MOB MOBILIZATION ORDER Service,
Deployment/
Mob,
Personnel Rev,
Finance Rev
ORD MOB AMND MOBILIZATION ORDER AMENDMENT Service,
Deployment/
Mob,
Personnel Rev,
Finance Rev
ORD MOS-ASI ORDERS AWARDING PRIMARY MILITARY
OCCUPATIONAL SPECIALTY (MOS),
SECONDARY MILITARY OCCUPATIONAL
SPECIALTY, SPECIAL QUALIFICATION
IDENTIFIERS & ADDITIONAL SKILL
IDENTIFIERS
Service,
Personnel Rev
Awards only a MOS or
ASI. Does not award a
badge. If a badge is also
awarded see AWD/MOSASI
ORD NATO NORTH ATLANTIC TREATY ORGANIZATION
(NATO) ORDERS
Service,
Deployment/
Mob,
Personnel Rev,
Finance Rev
ORD NATO AMND AMENDMENT TO NORTH ATLANTIC TREATY
ORGANIZATION (NATO) ORDERS
Service,
Deployment/
Mob,
Personnel Rev,
Finance Rev
ORD NGB AMD AMENDMENT TO ASSIGNMENT OR TRANSFER
ORDER ARMY NATIONAL GUARD
Service,
Personnel Rev
ORD PROM AM PROMOTION OR REDUCTION ORDERS
AMENDMENTS
Service,
Personnel Rev,
Finance Rev
ORD PROMRED PROMOTION OR REDUCTION ORDERS Service,
Personnel Rev,
Finance Rev
ORD REV REVOCATION OF ORDERS Service,
Personnel Rev,
Finance Rev
.
ORD SEP AMD AMENDMENT TO SEPARATION ORDERS Service,
Personnel Rev,
Finance Rev
ORD SPEC AMND AMENDMENT TO SPECIAL PAY ORDER Service,
Deployment/
Mob,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 40
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
ORD SPECIAL PAY ORDER FOR SPECIAL PAY Service, Finance
Rev,
Deployment/
Mob,
Personnel Rev
ORD TCS TEMPORARY CHANGE OF STATION
CONTINGENCY/MOBILIZATION ORDERS
Service, Finance
Personnel Rev
Finance Rev
ORD TCS AMD AMENDMENT TEMPORARY CHANGE OF
STATION CONTINGENCY/MOBILIZATION
ORDERS
Service, Finance
Personnel Rev
Finance Rev
ORDER SEP SEPARATION ORDERS Service,
Personnel Rev,
Finance Rev
OTSG 1093 ARMED FORCES ACTIVE DUTY HEALTH
PROFESSIONS LOAN REPAYMENT PROGRAM
(ADHPLRP)
Service,
Personnel Rev,
Finance Rev
OTSG 18 ARMY GRADUATE MEDICAL EDUCATION
(GME) CONTRACT/EXTENTION/
RESIGNATION/WITHDRAWAL
Service,
Personnel Rev,
Finance Rev
PCS ORD AMD AMENDMENT TO PERMANENT CHANGE OF
STATION OR ASSIGNMENT ORDERS
Service,
Personnel Rev,
Finance Rev
PCS ORDERS PERMANENT CHANGE OF STATION OR
ASSIGNMENT ORDERS
Service,
Personnel Rev,
Finance Rev
To include
orders/memo where
there is no travel
involved. This includes
intra post transfers.
PDBR DEPARTMENT OF DEFENSE PHYSICAL
DISABLITY BOARD OF REVIEW (PDBR) DECISION
Service File the PDBR decision
memorandum/letter signed
“For the Service
Secretary” with the PDBR
recommendation, record
of proceedings, and
application (with
continuation pages when
provided).
PEB LTR PHYSICAL EVALUATION BOARD LETTER OF
APPROVAL
Service,
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 41
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
PEB PROC RE APPLICATION REVIEW OF PHYSICAL FOR
EVALUATION BOARD PROCEEDINGS &
RETENTION DECISIONS
Service
PERS COM LT PERSCOM LETTER/ MEMORANDUM THAT
DISAPPROVES MEMBER'S REQUEST TO
REENLIST
Service
PERSCOMDENY SIGNED COPIES OF CORRESPONDENCE
VOIDING PERSCOM LETTER/ MEMORANDUM
DENYING REENLISTMENT
Service
PHA PERIODIC HEALTH ASSESSMENT Health
PER REC REV PERSONNEL RECORDS REVIEW Personnel Rev Document is created
upon completion of a
personnel records review
and automatically
uploaded into the
Soldier`s iPERMS
record. Do not web
upload this document.
PREGNANCY DOC PREGNANCY COUNSELLING AND/OR
CHECKLIST
Temp Admin
PROC BRD PROCEEDINGS OF BOARDS OF OFFICERS Performance,
PROF MED SC PROFESSIONAL SCHOOL/TRAINING
CERTIFICATE DATA REQUIRED IN SERVICE
FOR ARMY MEDICAL DEPARTMENT OFFICER
Service,
Personnel Rev
PROF/MMRB WVR PHYSICAL PROFILE/MILITARY OCCUPATIONAL
SPECIALTY MEDICAL RETENTION BOARD
WAIVER
Service, Health
PROM DECLIN DECLINATION OF PROMOTION STATEMENT Service
PROM DENY DOCUMENT DEFER/DENY PROMOTIONUNDER
CIVILIAN ACQUIREDD SKILLS PROGRAM (CASP)
OR ENLISTMENT PROGRAM
Temp Admin
PROM DETMN DETERMINATION PERTAINING TO
PERMANENT/TEMPORARY PROMOTION
STATUS
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 42
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
QMP APPEAL DOCUMENT APPROVING/DENYING APPEAL
QUALITATIVE MANAGEMENT PROGRAM (QMP)
BOARD
1. For approved appeals,
file approval and allied
documents in the
Restricted Folder.
2. Transfer Quality
Management Program
(QMP) letter from the
Performance folder to
the restricted folder.
3. For denied appeals, file
the disapproval document
in the Performance folder
and the allied documents
in the restricted folder.
QMP LTR LETTER ANNOUNCES DEPARTMENT OF THE
ARMY QUALITATIVE MANAGEMENT
PROGRAM (QMP) BOARD DECISION
Performance Only file letters for
Soldiers not selected
for retention.
QUALRET ENL 1 LETTER OF NONRETENTION UNDER
QUALITATIVE RETENTION PROGRAM
(ENLISTED) (US ARMY RESERVE)
Service 1. File letter in the
Performance folder
and allied documents
in the restricted
folder.
2. If letter is successfully
appealed, remove letter
from the Performance
folder and file it along
with the document
approving the appeal in
the Restricted folder as
indicated in filing
instructions for 'QMP
APPEAL' in this table.
QUALRET ENL 2
LETTER OF RETENTION UNDER QUALITATIVE
RETENTION PROGRAM (ENLISTED) (US ARMY
RESERVE)
Service File letter in the
Performance folder and
allied documents in the
Restricted folder.
RECL ACTION MOS RECLASSIFICATION ACTIONS Service File only document
that shows DA
approval.
RED INEFF ENLISTED REDUCTION ACTION FOR
INEFFICIENCY
REFRAD INV NOTIFICATION OF INVOLUNTARY RELIEF
FROM ACTIVE DUTY
Service
REL SVC RELIEF FROM TRAINING AND SERVICE IN THE
US FORCES BECAUSE OF ALIEN STATUS
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 43
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
RELEASE LTR THE ADJUTANT GENERAL RELEASE LETTER Service
REMV PROM DOCUMENT APPROVING RECOMMENDATION
FOR REMOVAL FROM A PROMOTION LIST
Restricted
REQ EXT APPROVED/DISAPPROVED REQUEST
FOR EXTENSION OF SERVICE
Service,
Personnel Rev,
Finance Rev
RESERVES ANNEX ENLISTMENT/REENLISTMENT AGREEMENT
ARMY RESERVES SERVICE REQUIREMENTS &
METHODS OF FULFILLMENT
Service
REST TVL ACKNOWLEDGEMENT OF RESTRICTIONS FOR
DEPENDENT TRAVEL & MOVEMENT OF
HOUSEHOLD GOODS
Temp Admin
RET APP/DIS CORRESPONDENCE AUTHORIZE/DISAPPROVE
SELECTIVE RETENTION OF OFFICERS ON
ACTIVE DUTY
Service
RET/RDY RSV APPLICATION FOR TRANSFER FROM THE
RETIRED RESERVES TO THE READY RESERVE
Service File both approved and
disapproved applications
together with the
Secretary of the Army’s
finding of
indispensability.
RETN AGE WAIV AGE WAIVER FOR RETENTION Service
RETN APPR APPROVED APPLICATIONS FOR RETENTION
ON ACTIVE DUTY
Service,
Personnel Rev
REVOKE DD 214 MEMO MEMORANDUM TO REVOKE DD 214 ISSUED IN
ERROR
Service
Per Rec Rev
To be linked to
applicable DD 214
RMV4991 APPROVED WITHDRAWAL OF DA 4991-R
(DECLINATION OF CONTINUED SERVICE
STATEMENT)
Service,
Personnel Rev
ROTC MEM DMS MEMORANDUM FOR RESERVE OFFICER
TRAINING CORPS DISTINGUISHED MILITARY
GRADUATE/STUDENT
Service
ROTC TNG APPLICATION STATEMENT/ STATE ADJUTANT
GENERAL AGREEMENT RESERVE OFFICER
TRAINING CORPS GRADUATE NOT COMPLETE
INITIAL ACTIVE DUTY TRAINING
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 44
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
RTMT ELIG NOTIFICATION OF ELIGIBILITY FOR
RETIREMENT
Service
RTMT INVOL STATEMENT OF NOTIFICATION OF
INVOLUNTARY RETIREMENT
Service
RTMT PAY 10 DOCUMENT APPROVES/DISAPPOVES REQUEST
FOR 10% INCREASE IN RETIRED PAY - RECEIPT
AWARD
Service File with allied
documents.
RTMT PAY 60 STATEMENT OF ELIGIBILITY FOR RETIRED
PAY AT AGE 60 (TWENTY YEAR LETTER)
Service,
Deployment/
Mob
Finance Rev
RTMT PAY GR DETERMINATION OF GRADE FOR
RETIREMENT, ADVANCEMENT OR RETIRED
PAY
Service Army Grade
Determination Review
Board (AGDRB) decision
for retirement, or
advancement on the
retired list for retired pay
– Filed as this Doc Type
RTMT PT CR RETIREMENT POINT CREDIT RECORDS Service
RTMT REVAL REEVALUATION OF RETIREMENT BENEFITS
OR TERMINATION OF BENEFITS
Service
RTMT W/D REQUEST FOR WITHDRAWAL OF RETIREMENT
APPLICATION
Service
RYE REPORT RETIREMENT YEAR END (RYE) REPORT Service
SCHL DECL CORRESPONDENCE BY MEMBERS DECLINING
ATTENDANCE AT AN ARMY OR OTHER
DEPARTMENT OF DEFENSE SERVICE SCHOOL
Performance
SCHOLARSHIP MEMO MEMORANDUM REGARDING
APPROVED/TERMINATED/CHANGEDRESERVE
OFFICER TRAINING CORPS SCHOLARSHIP
Service
SEC CLE VER VERIFICATION OF SECURITY CLEARANCE Mobilization/
Deployment,
State/
Territory
Personnel Rev
1. File only for
mobilization and in the
form of a memorandum.
2. Do not file the JCAV
printout(JPAS) from
website
3. Will be in
memorandum format
only
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 45
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
SEL RET OFF NONRET LETTER OF NONRETENTION UNDER
SELECTIVE RETENTION PROGRAM (OFFICER
US ARMY RESERVE)
1. File letter in the
Performance folder
and allied documents
in the restricted
folder.
2. If letter is successfully
appealed, remove letter
from the Performance
folder and file it along
with the document
approving appeal in the
restricted folder. SEL RET OFF RET LETTER OF RETENTION UNDER SELECTIVE
RETENTION PROGRAM (OFFICER US ARMY
RESERVE)
File le ter in th
Performance folder and
allied documents in the
Restricted folder.
SEVER PAY ELECTION OF DISABILITY SEVERANCE PAY
FOR RETIREMENT BENEFITS
Service
SF 1199A DIRECT DEPOSIT SIGN-UP FORM Finance,
Deployment/
Mob
SF 189 CLASSIFIED INFORMATION NONDISCLOSURE
STATEMENT
Service
SF 312 CLASSIFIED INFORMATION NONDISCLOSURE
STATEMENT
Service 1. Only file initial form
signed at first access to
classified information.
Once an SF-312 is on
file (in iPERMS) there is
no requirement to file
additional copies.
2. For ARNG: File all.
SF 507 MEDICAL WAIVER Health
SF 76 REGISTRATION AND ABSENTEE BALLOT
REQUEST FEDERAL POST CARD APPLICATION
Deployment/
Mob
File only for deployment
and with mobilization
packet per the PPG.
SF 86 SECURITY CLEARANCE APPLICATION Service,
Personnel Rev
SF 86 AUF QUESTIONAIRE FOR NATIONAL SECURITY
POSITIONS
Service,
Personnel Rev
SF 86 P10 QUESTIONAIRE FOR NATIONAL SECURITY
POSITIONS
Service,
Personnel Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 46
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
SF 86 P11 QUESTIONAIRE FOR NATIONAL SECURITY
POSITIONS
Service,
Personnel Rev
SF 86 P12 QUESTIONAIRE FOR NATIONAL SECURITY
POSITIONS
Service,
Personnel rev
SF 86 PAIPEI QUESTIONAIRE FOR NATIONAL SECURITY
POSITIONS
Service,
Personnel Rev
SGL PAR WAIVER STATEMENT OF WAIVER OF SINGLE PARENT
OR ADOPTION
Service
SGLV 8285 REQUEST FOR INSURANCE (SERVICE
MEMBERS` GROUP LIFE INSURANCE)
Service,
Deployment/
Mob,
Personnel Rev
Finance Rev
SGLV 8285A REQUEST FOR FAMILY COVERAGE (SERVICE
MEMBERS` GROUP LIFE INSURANCE)
Service,
Deployment/
Mob,
Personnel Rev
Finance Rev
SGLV 8286 SERVICEMEN`S GROUP LIFE INSURANCE
(SGLI) ELECTION
Service,
Deployment/
Mob,
Personnel Rev
Finance Rev
SGLV 8286A FAMILY SERVICEMEN`S GROUP LIFE
INSURANCE (SGLI)
Service,
Deployment/
Mob,
Personnel Rev
Finance Rev
The SGLV 8286S will be
joined to this document
type.
SGLI/FSGLI MED LTR SERVICEMEMBERS GROUP LIFE INSURANCE
(SGLI) MEDICAL UNDERWRITING LETTER
Service,
Deployment/
Mob,
Personnel Rev
Finance Rev
SINGLE PARENT STATEMENT OF SINGLE PARENT OR
ADOPTION
Service,
Personnel Rev
Finance
SOLE SV SON REQUEST FOR NONCOMBANT DUTY - SOLE
SURVIVING SON OR DAUGHTER OR DUAL
FAMILY STATUS
Service,
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 47
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
SOMILSVC STATEMENT OF MILITARY SERVICE Service,
Personnel Rev
Memorandums or
certificates produced by the
field to document
deployment or wartime
service are no longer
authorized for filing. The
source documents for this
are TCS/NATO Orders, in
addition to being
documented on the Record
Brief.
SPEC SEP BENEFIT/PAY WRITTEN AGREEMENT FOR SPECIAL
SEPERATION BENEFIT OR SEPERATION
INCENTIVE PAY
Service,
Finance Rev
SPOUSAL NOTIFY LTR FAMILY NOTIFICATION LETTER Service
SSN VER/COR SOCIAL SECURITY NUMBER VERIFICATION OR
CORRECTION
Service,
State/Territory
Personnel Rev
SSS 254 APPLICATION FOR VOLUNTARY INDUCTION
SELECTIVE SERVICE
Service
STAB LTR ENLISTED STANDBY ADVISORY BOARD
LETTER ANNOUNCING DECISION
Service,
Personnel Rev
SVC OB ED SERVICE OBLIGATION STATEMENT FUNDED
LEGAL EDUCATION PROGRAM
Service,
Personnel Rev
Finance Rev
SVC OBLIG ACKNOWLEDGEMENT OF SERVICE
OBLIGATION
Service,
Personnel Rev
Finance Rev
1. All memos/letters/forms
for Active Duty Service
obligation will be filed
under this document type.
2. The CC-597-B, CC
597-G and CC 597-P
will also be filed under
this document name
TATTOO MEMO
W/PHOTOS
TATTOO MEMORANDUM AND PHOTOS Temp Admin ETP(Exception To Policy)
memorandum must be from
the Director of Military
Personnel Management
(DMPM)
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 48
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL
FILING
INSTRUCTIONS
TDRL RMV ORDERS REMOVING MEMBER FROM THE
TEMPORARY DISABILITY RETIRED LIST WHEN
MEMBER IS RETURNED TO DUTY
Service,
Personnel Rev,
Finance Rev
If order removes the
soldier from the TDRL
and permanently retires
him/her then the
document will be filed as
an "ORD SEP"
TDY ORD AMD AMENDMENT OF TEMPORARY (TDY) ORDERS Service,
Personnel Rev,
Finance Rev
File only for Deployment
TDY ORDER TEMPORARY (TDY) ORDERS Service,
Personnel Rev,
Finance Rev
1. File only
for
Deployment,
2. All other TDY orders
will not be placed in the
Soldiers file.
3. The DA 1610 will be
filed under this
document name.
TRF ORD AMD AMENDMENT OF TRANSFER AMONG ARMY
RESERVE COMPONENT/CONTROL
GROUP/UNITS
Service,
Personnel Rev,
Finance Rev
TRF RESCOMP TRANSFER AMONG ARMY RESERVE
COMPONENTS, CONTROL GROUPS OR UNITS
Service,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 49
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
TRNSCPTS TRANSCRIPT OF CREDIT FOR
COLLEGE/UNIVERSITY/TRADE/
BUSINESS SCHOOLS
Performance,
Personnel Rev
1. Transcripts are the only
authorized source document
for college degrees.
2. Transcripts must be from
an accredited college or
university to be filed in the
AMHRR as verified by the
Department of Education
http://ope.ed.gov/accreditat
ion/Search.aspx .
3. File all transcripts for
Enlisted. File only
transcripts that award a
degree for Officers.
4. The requirement for a
foreign transcript is that
the transcript(s) have to be
evaluated by a member of
the National Association
of Credential Evaluation
Services (NACES) for
member listing.
http://www.naces.org/mem
bers.htm
TSGLI 8600 SERVICEMEMBERS GROUP LIFE
INSURANCE TRAUMATIC INJURY
PROTECTION PROGRAM (TSGLI)
CRSC/TSGLI
UNABLE RETIRE STATEMENT OF UNDERSTANDING IF
UNABLE TO COMPLETE 20 YEARS OF
SERVICE FOR RETIREMENT
Service,
Deployment/
Mob,
Finance
(Continued on next page)
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 50
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
UNFAV INF2 UNFAVORABLE INFORMATION OF
WHICH THE MEMBER CONCERNED
HAD PRIOR OFFICIAL KNOWLEDGE
File if:
1. Directed by the
Commander having
general court–martial
authority over Soldier or
by higher authority.
2. The notation AR 600–
37 complied with appears
on the document.
3. Directed by CCF when
the Soldier security
clearance is either denied
or revoked.
4. File original
memo/letter only if the
provisions of AR 600–37
have been met.
5. File in the Restricted
folder if document is an
enclosure to an adverse
action that resulted in
- Disciplinary action
- Relief for cause
- Reclassification for cause
- Elimination from service
- Administrative reduction
file.
6. File the following
documents in the
performance folder:
- Memorandum or letter
- Referral correspondence
- Soldiers reply
- Other allied documents
specifically directed for
file by the memo/letter or
referral correspondence.
7. File all other allied
documents not listed above
in the Restricted folder.
UNFAV INFO FINDINGS OF UNFAVORABLE
INFORMATION
Performance
UNIFORM GROOMING ETP APPROVAL/DISAPPROVAL OF
RELIGIOUS
ACCOMODATION/UNIFORM
AND/OR GROOMING EXCEPTION
TO POLICY
Temp Admin Filed by DA G1 only.
UNSAT PART NOTIFICATION TO SOLDIER OF
UNSATISFACTORY PARTICIPATION
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 51
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
UNSAT PART/SGLV TERM SGLI TERMINATION FOR
RECOUPMENT OF OUT-OF-SERVICE
DEBT
Service
Finance
USARC 24-R INDIVIDUAL CLAIM FOR ACTIVE
DUTY PAY, ALLOWANCES AND
ADJUSTMENTS
Finance,
Finance Rev
File in iPERMS after
document has been
processed by the Defense
Military Pay Office
(DMPO) or Finance Office
and transaction has been
confirmed on the Daily
Report of Transactions
(DROT).
USARC 30-R INITIAL/ADDITIONAL ACTIVE DUTY
ALLOWANCE STATEMENT
Finance,
Finance Rev
File in iPERMS after
document has been
processed by the Defense
Military Pay Office
(DMPO) or Finance Office
and transaction has been
confirmed on the Daily
Report of Transactions
(DROT).
USAR LTR/OR RESERVE COMPONENT PROMOTION
LETTER OR ORDER
Service,
Personnel Rev,
Finance Rev
USAREC 1075 STATEMENT OF UNDRSTANDING FOR
APPLICNTS REQUESTING
APPOINTMENT TO ARMY MEDICAL
DEPARTMENT WITH CONCURRENT
CALL TO ACTIV DUTY
Service,
Personnel Rev,
Finance Rev
USAREC 1081 NATIONAL ARMY MEDICAL
DEPARTMENT AUGMENTATION
DETACHMENT (NAAD) ASSIGNMENT
VERIFICATION AND ACCEPTANCE
Service,
Personnel Rev,
Finance Rev
USAREC 1105 SPECIALIZED TRAINING ASSISTANCE
PROGRAM (STRAP) ENROLLMENT
VERIFICATION
Service,
Personnel Rev,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 52
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
USAREC 1110 OCCUPATIONAL THERAPY
FIELDWORK PROGRAM
VERIFICATION STATEMENT AND
TUITION PAYMENT
Service,
Personnel Rev,
Finance Rev
USAREC 1127-R-E SUPPLEMENT TO DA FORM 3286-67
STATEMENT OF UNDERSTANDING
(ARMY POLICY)
Service,
Personnel Rev,
Finance Rev
Can be joined with other
enlistment/reenlistment
documents to form DD 4
PACKET
USAREC 1129 DEPARTMENT OF THE ARMY SERVICE
AGREEMENT F E HEBERT ARMED
FORCES FINANCIAL ASSISTANCE
PROGRAM
Service,
Personnel Rev,
Finance Rev
USAREC 1158 ARMED FORCES SERVICE
AGREEMENT DEPARTMENT OF THE
ARMY HEALTH PROFESSIONAL LOAN
REPAYMENT PROGRAM
Service,
Personnel Rev,
Finance Rev
USAREC 1205 US ARMY RESERVE NURSE OFFICER
WITH CONCURRENT CALL TO ACTIVE
DUTY INCENTIVES DECLARATION
STATEMENT
Service,
Personnel Rev,
Finance Rev
USAREC 1223 ARMY SERVICE AGREEMENT
EDWARD HERBERT ARMED FORCES
UNIFORMED SERVICES UNIVERSITY
OF HEALTH SCIENCES
Service,
Finance
USAREC 1248 AGREEMENT FOR ARMY NURSE
CORPS SELECTION PROGRAM
Service
USAREC 1283 DA SERVICE AGREEMENT U.S. ARMY
CLINICAL PSYCHOLOGY INTERNSHIP
PROGRAM
Service,
Personnel Rev,
Finance Rev
USAREC 601-37-12 CERTIFICATE OF ENROLLMENT FOR
HE US ARMY HEALTH PROFESSIONS
SCHOLARSHIP PROGRAM
Service
Personnel Rev
Finance Rev
USAREC 601-37-27 DEPARTMENT OF THE ARMY SERVICE
AGREEMENT F.E HEBERT ARMED
FORCES FINANCIAL ASSISTANCE
PROGRAM (FAP)
Service
Personnel Rev
Finance Rev
USAREC 601-37-28 DA SERVICE AGREEMENT F E
HEBERT AF HEALTH PROF
SCHOLARSHIP PGM
Service
Personnel Rev
Finance Rev
USAREC 601-37-29 DA ARMED FORCES SERVICE
AGREEMENT AF DENTAL OFFICER
ACCESSION
Service
Personnel Rev
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 53
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
USAREC 601-37-30 CERTIFICATION OF PARTICIPATION
IN THE FINANCIAL ASSISTANCE
PROGRAM (FAP)
Service
Personnel Rev
Finance Rev
USAREC 601-37-33 SELRES SP PROGRAM CONTRACT (SP
FOR SELRES HLTH CARE PROFSIONLS
IN CRITLY-SHORT WARTIM
SPECIALTIES
Service
Personnel Rev
Finance Rev
USAREC 601-37-40 PHARMACY OFFICER ACCESSIONS
BONUS
Service
Personnel Rev
Finance Rev
USAREC 601-37-58 ELECTION OR DECLINATION OF THE
HEALTH PROFESSIONS SCHOLARSHIP
PROGRAM ACCESION BONUS
Service
Personnel Rev
Finance Rev
USAREC 827 ADDENDUM TO DA 3540 Service,
Personnel Rev,
Finance Rev
Can be joined with other
enlistment/reenlistment
documents to form DD 4
PACKET
USAREC 978 STATEMENT OF UNDERSTANDING
REGULAR ARMY ENLISTMENT DELAY
FOR APPLICANTS WITH PRIOR
SERVICE OR EXISTING MILITARY
OCCUPATIONAL SPECIALTY
Service,
Personnel Rev,
Finance Rev
Can be joined with other
enlistment/reenlistment
documents to form DD 4
PACKET
USAREC 978 DY STATEMENT OF UNDERSTANDING
REGULAR ARMY ENLISTMENT DELAY
FOR APPLICANTS WITH PRIOR
SERVICE OR EXISTING MILITARY
OCCUPATIONAL SPECIALTY
(DYNAMIC)
Service,
Personnel Rev,
Finance Rev
USMA 5-50 OATH OF ALLEGIANCE Service,
Personnel Rev,
Finance Rev
The document USMA 550-G will also be filed under
this document name
VA 21-8591-2 WAIVER OF VA COMPENSATION OR
PENSION TO RECEIVE MILITARY PAY
AND ALLOWANCES
Finance Rev
VOID HQDA SIGNED COPIES OF
CORRESPONDENCE VOIDING
QUALITY MANAGEMENT PROGRAM
LETTER
Service
VOIDENL/IND ORDERS VOIDING AN ENLISTMENT
OR INDUCTION
Service,
Personnel Rev,
Finance Rev
VOL RET REQUEST FOR VOLUNTARY
RETIREMENT,
APPROVED/DISAPPROVED
Service Can be joined to other
separation documents and
filed as an APPRSEPS
WAIVER ENLI WAIVER OF ENLISTMENT
COMMITMENT
Service
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 54
DOCUMENT NAME DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
WAIVSUPP APPLICANT WAIVER SUPPORTING
DOCUMENTATION (NON-REQUIRED)
Service
WEIGHT STD DOCUMENT GRANTING EXCEPTION
TO MAXIMUM ALLOWABLE WEIGHT
STANDARDS
Service
WILL EDU WILL, WILL COUNSELING OR
EDUCATION
Deployment/
Mobilization
File only for deployment
and with mobilization
packet per the PPG.
ZHM 3 REPORT OF FAVORABLE ENTRANCE
NATIONAL AGENCY CHECK
Service,
Personnel
(End of Active and Reserve section)
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 55
NATIONAL GUARD SPECIFIC DOCUMENTS REQUIRED FOR FILING IN iPERMS
(USED ONLY BY NATIONAL GUARD BUREAU)
DOCUMENT NAME
DOCUMENT TITLE
PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
1EAP STATE EDUCATIONAL ASSISTANCE
PROGRAM
Service,
State Misc,
Finance Rev
ANNEX A ENLISTMENT/REENLISTMENT
AGREEMENT ARMY NATIONAL
GUARD
Service,
Personnel,
Finance Rev
ANNEX A1 AMENDMENT TO ENLISTMENT
AGREEMENT
Service,
Personnel,
Finance Rev
ANNEX B CIVILIAN ACQUIRED SKILLS
PROGRAM AGREEMENT
Service,
Personnel,
Finance Rev
ANNEX C SIMULTANEOUS MEMBERSHIP
PROGRAM AGREEMENT
Service,
Personnel,
Finance Rev
ANNEX D DELAYED TRAINING OPTION Service,
Personnel Rev,
Finance Rev
APP WAIVER APPROVED WAIVER Service
ARNG GO APP EXTRACT OF STATE CODE
PERTINENT TO RANK & TENURE
FOR ARMY NATIONAL GUARD
GENERAL OFFICER APPOINTEES
Service
AVD AGE VERIFICATION DOCUMENTS State Misc
AWD DOC 134DA ARMY ROTC CERTIFICATE State Misc
CERT OF ATTNDCE HS H.S. CERT. OF ATTENDANCE State Misc
CITATION COPY OF AWARD CITATION WHEN
NOT INCLUDED IN THE AWARD
ORDER
Performance,
Service,
Personnel
CO NC COURT ORDER (NAME CHANGE) State Misc,
Personnel Rev,
Finance Rev
DA 5252-R STATEMENT - EVIDENCE OF
CITIZENSHIP STATUS
State Misc ,
Personnel Rev
DA 5500-R BODY FAT CONTENT WORKSHEET
(MALE)
Temp Admin
DA 5501-R BODY FAT CONTENT WORKSHEET
(FEMALE)
Temp Admin
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 56
NATIONAL GUARD SPECIFIC DOCUMENTS REQUIRED FOR FILING IN iPERMS
(USED ONLY BY NATIONAL GUARD BUREAU)
DOCUMENT NAME
DOCUMENT TITLE
PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
DA 705 ARMY PHYSICAL FITNESS TEST
SCORECARD
Temp Admin 1. File only most current DA
705 for record
2. Disposition, retained only for
5 years after upload.
DD 2480 REPORT OF DENTAL EXAMINATION Dental
DD 2489 DOD MEDICAL EXAMINATION
REVIEW BOARD FARNSWORTH
LANTERN AND RED/GREEN COLOR
VISION TESTS
Health
DD 2792-1 EXCEPTIONAL FAMILY MEMBER Health
DESP DEPLOYMENT EXTENSION
STABILITY PAY
Service,
Finance Rev
DOCS CASP DOCUMENTS FOR CIVILIAN
ACQUIRED SKILLS PROGRAM
State Misc,
Personnel Rev
DRIVERS LIC COPY OF DRIVERS LICENSE State Misc
EMS 1607 ELIGIBILITY FOR MOBILIZED
SOLDIER
Service
EVD EDUCATION VERIFICATION
DOCUMENTS
State Misc,
Personnel Rev
EXEMPT INVO EXEMPTION FROM INVOLUNTARY
ACTIVE DUTY
Service
GPFR 1790 PERSONNEL QUALIFICATION
RECORD
Service
File only upon separation
INCOME TAX W4 EMPLOYMENT INCOME TAX
WITHHOLDING W4
Finance
Deployment/
Mobilization
HIV HIV TEST STATEMENT Health Do not file test results
LOD DOC DOCUMENTS CONCERNING LINE OF
DUTY STATUS
Restricted
LSD LEGAL SEPARATION DECREE State Misc,
Personnel Rev
MED/INTERN DATA MEDICAL SCHOOL AND INTERNSHIP
DATA
Service Misc
MRW MEMORANDUM REQUESTING
WAIVER
State Misc
MSDPP MEDICAL SUPPORTING
DOCUMENTATION PRIVATE
PHYSICIANS
State Misc
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 57
NATIONAL GUARD SPECIFIC DOCUMENTS REQUIRED FOR FILING IN iPERMS
(USED ONLY BY NATIONAL GUARD BUREAU)
DOCUMENT NAME
DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
NG OR ST-AM AMENDMENT OF STATE
APPOINTMENT ORDER ARMY
NATIONAL GUARD
Service,
Personnel Rev,
Finance Rev
NGB 0122E SPECIA L ORDER, ANNOUNCEMENT
OF FEDERAL RECOGNITION
Service,
Personnel Rev
File according to purpose as
follows:
a. Initial appointment (INIT
APPT)
b. Appointment from USAR
(APT FR USAR)
c. Reappointment (REAPT
FROM USAR)
d. Change of State (CH OF
ST FR…)
e. Promotion (PRM)
NGB 0123E SPECIAL ORDER, ANNOUNCEMENT
OF FEDERAL RECOGNITION
Service,
Personnel Rev
File according to purpose as
follows:
a. Change of Branch (BR CH
FR…)
b. Transfer to the Inactive
National Guard (TRF TO
ING)
c. Transfer from the Inactive
National Guard (TRF FRM
ING)
d. Federal recognition
withdrawal (FED RECOG
WD)
NGB 0126E SPECIAL ORDER, ANNOUNCEMENT
OF FEDERAL RECOGNITION
Service
Personnel Rev
File according to purpose as
follows:
a. Amendment to NGB 0122
or 0123. File in same folder
location as the order being
amended.
b. Retention in active status
c. Name change
NGB 1210 OFFICER RESIDENT PROFESSIONAL
MILITARY EDUCATION APPLICATION
Service
NGB 173-1 RETENTION INTERVIEW FORM Temp Admin
NGB 21-1 ARMY NATIONAL GUARD
AMENDMENT TO ENLISTMENT
AGREEMENT
Service,
Personnel Rev
Finance Rev
NGB 22 REPORT OF SEPARATION AND
RECORD OF SERVICE
Service,
Mobilization/
Deployment,
Personnel Rev
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 58
NATIONAL GUARD SPECIFIC DOCUMENTS REQUIRED FOR FILING IN iPERMS
(USED ONLY BY NATIONAL GUARD BUREAU)
DOCUMENT NAME
DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
NGB 22-3 REQUEST FOR WAIVER
Service
NGB 22-5-R APPROVAL & ACCEPTANCE FOR
INTERSTATE TRANSFER
Service
Personnel Rev
NGB 22A CORRECTION TO NATIONAL GUARD
BUREAU FORM 22
Service
Deployment/M
ob NGB 23-C ARMY NATIONAL GUARD
RETIREMENT POINTS STATEMENT
APPLICATION FOR RETIRED PAY
Service
NGB 23-D ARMY NATIONAL GUARD
RETIREMENT POINTS ACCOUNTING
NOTIFICATION OF ELIGIBILITY FOR
RETIRMENT PAY 60
Service
Personnel Rev
NGB 23A ARMY NATIONAL GUARD ANNUAL
STATEMENT
Service
Personnel Rev
NGB 23A1 ARMY NATIONAL GUARD
RETIREMENT POINTS STATEMENT
SUPPLEMENTAL DETAILED REPORT
Service
Personnel Rev
NGB 23B ARMY NATIONAL GUARD
RETIREMENT POINTS HISTORY
STATEMENT
Service
Personnel Rev
NGB 23E NOTICE OF ELIGABILITY FOR
RETIRED PAY FOR NONREGULAR
SERVIES (15 YEARS)
Service,
Personnel Rev
Entitlements
NGB 23F 23F, RESERVE COMPONENT
SURVIVOR BENEFIT PLAN (RCSBP)
AUTOMATIC ELECTION
Service
Personnel Rev
Entitlements
NGB 27 FEDERAL RETENTION
EVALUATION/RECOMMENDATION
Service
NGB 333 DISCRIMINATION COMPLAINT IN
THE ARMY AND AIR NATIONAL
GUARD
Service Gen
NGB 335 REPRISAL COMPLAINT ADVISEMENT
AND ELECTION FORM
Service Gen
NGB 337 OATH OF OFFICE NATIONAL GUARD
OF US
Service,
Personnel Rev
Finance Rev
NGB 34-1 APPLICATION FOR ACTIVE
GUARD/RESERVE (AGR) POSITION
Service Gen
NGB 348 LINE OF DUTY DETERMINATION Restricted
NGB 36-2 ANG HP LOAN REPAYMENT
PROGRAM WRITTEN AGREEMENT
Service,
Finance Rev
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 59
NATIONAL GUARD SPECIFIC DOCUMENTS REQUIRED FOR FILING IN iPERMS
(USED ONLY BY NATIONAL GUARD BUREAU)
DOCUMENT NAME
DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
NGB 36-3 ANG CASH BONUS FOR SELECTED
HEALTHCARE PROFESSIONALS
WRITTEN AGREEMENT
Service
Finance Rev
NGB 4100 PROMOTION RECOMMENDATION Temp Admin
NGB 438 HON DISCH FROM THE ARMED
FORCES OF THE UNITED STATES OF
AMERICA ANG
Service
NGB 438A HON DISCH FROM THE FEDERALLY
RECOGNIZED AIR NATIONAL GUARD
OF THE UNITED STATES
Service
NGB 439 GEN DISCH UNDER HON CONDITIONS
FROM THE UNITED STATES OF
AMERICA AIR NATIONAL GUARD
Service
NGB 439A GEN DISCH FROM THE FEDERALLY
RECOGNIZED AIR NATIONAL GUARD
OF THE UNITED STATES OF AMERICA
Service
NGB 4991-R DECLINATION OF CONTINUED
SERVICE STATEMENT
Service Gen
NGB 5435-1-R STATEMENT OF UNDERSTANDING
ARNG MONTGOMERY GI BILL
KICKER PROGRAM
Service
Personnel Rev
Finance Rev
NGB 55A HON DISCH FROM THE FEDERALLY
RECOGNIZED ARMED FORCES OF
THE US OF AMERICA ARNG
Service
NGB 55B HON DISCH CERTIFICATES, RETIRED
RESERVE
Service
NGB 56A GENERAL DISCHARGE FROM THE
FEDERALLY RECOGNIZED ARMY
NATIONAL GUARD
Service
NGB 590 STATEMENT OF UNDERSTANDING OF
RESERVE OBLIGATION AND
RESPONSIBILITY
Service
Personnel Rev
NGB 594 CIVILIAN ACQUIRED SKILLS
PROGRAM ARMY NATIONAL GUARD
Service
Personnel Rev
Finance Rev
NGB 594-1 SIMULTANEOUS MEMBERSHIP
PROGRAM ARMY NATIONAL GUARD
Service
Personnel Rev
Finance Rev
NGB 594-4 SPLIT OPTION TRAINING ARMY
NATIONAL GUARD
Service
Personnel
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 60
NATIONAL GUARD SPECIFIC DOCUMENTS REQUIRED FOR FILING IN iPERMS
(USED ONLY BY NATIONAL GUARD BUREAU)
DOCUMENT NAME
DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
NGB 594-4-R SPLIT TRAINING OPTION Service
NGB 5A RE-DESIGNATION Service Gen
NGB 60 REQUEST FOR CLEARANCE FROM US
ARMY RESERVE
Temp Admin
NGB 602 BAR TO RENLISTMENT/IMMEDIATE
REINLISTMENT
Service
NGB 62 APPLICATION FOR FEDERAL
RECOGNITION NATIONAL GUARD
OFFICER/WARRANT FOR
APPOINTMENT
Service Gen
NGB 64 APPLICATION FOR TRAINING Service
NGB 66 EXTENSION OF ENLISTMENT IN THE
AIR NATIONAL GUARD AND A
RESERVE OF THE AIR FORCE
Service
Personnel Rev
Finance Rev
NGB 78 RECOMMENDATION FOR
PROMOTION TO 1LT
Service
NGB 89 PROCEEDING OF FEDERAL
RECOGNITION EXAMINATION
Service
NGB 89A CERTIFICATE OF ELIGIBILITY Service
NGB 999 CERTIFICATE OF RETIREMENT Service
NGB ABSENCE DOCUMENTS THAT CORRECT
UNEXCUSED ABSENCE STATUS
Service
Personnel Rev
NGB BRANCH LETTER DESIGNATING ARMY NATIONAL
GUARD BRANCH, AREA OF
CONCENTRATION, FUNCTIONAL AREA
Service
Personnel Rev
NGB OR LATA AMENDMENT TO LATERAL
APPOINTMENT ORDERS
Temp Admin
NGB ORD1 STATE NATIONAL GUARD ORDERS
REASSIGNING AN OFFICER
Service
Personnel Rev
NGB ORD1-AM AMENDMENT TO STATE NATIONAL
GUARD ORDERS REASSIGNING AN
OFFICER
Service,
Personnel Rev
NGB ORD2 ANNOUNCEMENT OF FEDERAL
RECOGNITION STATUS OF AN ARMY
NATIONAL GUARD OFFICER
Service
NGB ORD2-AM AMENDMENT TO ANNOUNCEMENT
OF FEDERAL RECOGNITION STATUS
ARMY NATIONAL GUARD OFFICER
Service
NGB ORD-LAT LATERAL APPOINTMENT ORDERS Temp Admin
U.S. Army Human Resources Command (HRC) 2016/11/14
Army Soldier Records Branch (ASRB)
Page | 61
NATIONAL GUARD SPECIFIC DOCUMENTS REQUIRED FOR FILING IN iPERMS
(USED ONLY BY NATIONAL GUARD BUREAU)
DOCUMENT NAME
DOCUMENT TITLE PRIMARY
FOLDER
ADDITIONAL FILING
INSTRUCTIONS
NGB ORD-ST STATE APPOINTMENT ORDER ARMY
NATIONAL GUARD
Service
Personnel Rev
Finance Rev
OCCU PRG CERT OCCUPATIONAL PROG. CERT. State Misc
OPTO SCREENING REPORT OF OPTOMETRIC
SCREENING
Health
PASSPORT U.S. PASSPORT State Misc
PRIOR SERV RCRDS MISCELLANEOUS RECORDS
SUPPORTING PREVIOUS SERVICE
State Misc
SLD1 STUDENT LOAN DEFERMENT 1 State Misc
SLD2 STUDENT LOAN DEFERMENT 2 State Misc
SLD3 STUDENT LOAN DEFERMENT 3 State Misc
SRIP TERM SRIP TERMINATION Temp Admin
ST AWD CERT STATE AWARD CERTIFICATE State Awards
Personnel Rev
ST AWD ORD STATE AWARD ORDER State Awards
Personnel Rev
STATE INCTV FORMS STATE INCENTIVE FORMS State Misc
Finance Rev
ST NJP STATE NON-JUDICIAL PUNISHMENT Personnel Rev
Finance Rev
TUITION REM STATE TUITION REIMBURSEMENT Service,
State Misc
TVM TELEPHONIC VERIFICATION
MEMORANDUM
State Misc
UF 1241 SHIP UF 1241 SHIP State Misc
UNIT VAC STMT UNIT VACANCY STATEMENT State Misc
USAFAC 3098 SURE PAY STATEMENT OF
UNDERSTANDING
Finance
Record
USAREC 1241 TATTOO SCREENING State Misc
USAREC FL 146-R-E RELEASE OF ARREST INFORMATION State Misc
USAREC FL41 JUVENILE RECORDS CHECK State Misc
WEIGHT PGM WEIGHT CONTROL PROGRAM
DOCUMENTS
Deployment/
Mob
File only for deployment and
with mobilization packet per the
PPG.
WPNS QUAL
WEAPONS QUALIFICATION
Deployment/
Mob
File only for deployment and
with mobilization packet per
the PPG.
(End of National Guard section)

Online Document Converter

This website help webmasters to achieve a better user experience. Instead of putting a link to download their prices lists and another type of documents, you can simply send a special link to this service, and we will show your document to your users directly without the need of downloading a special application or installing another browsers plugin. Currently, we can read about hundred the most used database files. Moreover, your users can share this document directly on social networks, giving your document additional page views. By using this service, you can save costs by not overloading your own web server, give your users a better way to read documents online without any problems, and allow them to easily download converted copy for offline reading in a format they like.


Previous 10

Next 10